Northern Trust

Senior Administration Assistant

London, England, United Kingdom
11 Oct 2018
16 Oct 2018
Contract type
Full time

The key responsibilities of the role include:

Supporting a Senior Executive with:

• The management of their diaries (scheduling and maintaining appointments and meetings)

• Seamless coordination of meetings, including timely distribution of invitations, agendas and documentation;

• Receiving and opening mail and meeting and greeting visitors;

• Making travel arrangements and preparing travel itineraries;

• Processing travel expense reimbursements;

• Preparing spreadsheets, presentations and organisation charts as required;

• Assisting with projects;

• Maintaining a filing system;

• Maintaining a good knowledge of the EMEA Compliance team and a basic knowledge of the business unit and wider organisation;

• Ordering stationery for the department;

• Processing IDM and IT Service Requests for new joiners;

• Arranging seating and security access for visitors from other offices;

• Printing and binding any presentations / documents;

• Filing, scanning and printing confidential documents;

• Arranging couriers as required;

• Provide backup holiday cover for other admin assistants in the team

In addition; responsibilities will include:

• Support to the wider compliance team with the following

• Arrangements of meetings;

• Coordinating travel plans;

• Adhoc administrative duties

The successful candidate will benefit from having:

• Experience in providing senior administrative support in financial services or a similar industry;

• Ability to communicate at senior level;

• Ability to make sound judgements and independent decisions regarding planning, organizing and scheduling of work on a day to day basis with minimal instruction;

• Proficiency in Microsoft Powerpoint, Work, Excel (intermediate) and Visio;

• Excellent written and verbal communication skills;

• Attention to detail;

• Ability to multi-task

• Proactive approach;

• Ability to maintain confidentiality

The competencies that would be valuable for this role include:

• Communication;

• Time management;

• Judgement / decision making;

• Organizational skills

About Northern Trust

For more than a century, Northern Trust has worked hard building our legacy of outstanding service, expertise and integrity. From a Chicago-based bank founded in 1889, we now have more than 20 international locations and 16,500 employees globally. We serve the world's most-sophisticated clients - from sovereign wealth funds and the wealthiest individuals and families, to the most-successful hedge funds and corporate brands.

We burnished our reputation as a global leader delivering innovative investment management, asset and fund administration, fiduciary and banking solutions enabled by sophisticated, leading technology. And through it all, we continually laid a solid, forward-looking foundation on which future generations can continue growing and achieving greater.

Northern Trust proudly cultivates a diverse workforce, to serve our diverse client base. We strongly believe that diversity of experience contributes to a broader collective perspective that will consistently lead to a better company. We encourage applications from the best regardless of ethnicity, gender, gender identity, age, nationality, disability, sexual orientation, education, socio-economic background, parental and caring status, or religion.

As of March 31, 2018, Northern Trust Corporation had:

• $10.8 trillion in assets under custody/administration

• $8.1 trillion in assets under custody

• $1.2 trillion in assets under management

• $130 billion in banking assets

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