Senior Administration Assistant

Location
London, England, United Kingdom
Salary
Competitive
Posted
11 Oct 2018
Closes
16 Oct 2018
Ref
4129210
Contract type
Permanent
Hours
Full time

The key responsibilities of the role include:

Supporting a Senior Executive with:

• The management of their diaries (scheduling and maintaining appointments and meetings)

• Seamless coordination of meetings, including timely distribution of invitations, agendas and documentation;

• Receiving and opening mail and meeting and greeting visitors;

• Making travel arrangements and preparing travel itineraries;

• Processing travel expense reimbursements;

• Preparing spreadsheets, presentations and organisation charts as required;

• Assisting with projects;

• Maintaining a filing system;

• Maintaining a good knowledge of the EMEA Compliance team and a basic knowledge of the business unit and wider organisation;

• Ordering stationery for the department;

• Processing IDM and IT Service Requests for new joiners;

• Arranging seating and security access for visitors from other offices;

• Printing and binding any presentations / documents;

• Filing, scanning and printing confidential documents;

• Arranging couriers as required;

• Provide backup holiday cover for other admin assistants in the team

In addition; responsibilities will include:

• Support to the wider compliance team with the following

• Arrangements of meetings;

• Coordinating travel plans;

• Adhoc administrative duties

The successful candidate will benefit from having:

• Experience in providing senior administrative support in financial services or a similar industry;

• Ability to communicate at senior level;

• Ability to make sound judgements and independent decisions regarding planning, organizing and scheduling of work on a day to day basis with minimal instruction;

• Proficiency in Microsoft Powerpoint, Work, Excel (intermediate) and Visio;

• Excellent written and verbal communication skills;

• Attention to detail;

• Ability to multi-task

• Proactive approach;

• Ability to maintain confidentiality

The competencies that would be valuable for this role include:

• Communication;

• Time management;

• Judgement / decision making;

• Organizational skills

About Northern Trust

For more than a century, Northern Trust has worked hard building our legacy of outstanding service, expertise and integrity. From a Chicago-based bank founded in 1889, we now have more than 20 international locations and 16,500 employees globally. We serve the world's most-sophisticated clients - from sovereign wealth funds and the wealthiest individuals and families, to the most-successful hedge funds and corporate brands.

We burnished our reputation as a global leader delivering innovative investment management, asset and fund administration, fiduciary and banking solutions enabled by sophisticated, leading technology. And through it all, we continually laid a solid, forward-looking foundation on which future generations can continue growing and achieving greater.

Northern Trust proudly cultivates a diverse workforce, to serve our diverse client base. We strongly believe that diversity of experience contributes to a broader collective perspective that will consistently lead to a better company. We encourage applications from the best regardless of ethnicity, gender, gender identity, age, nationality, disability, sexual orientation, education, socio-economic background, parental and caring status, or religion.

As of March 31, 2018, Northern Trust Corporation had:

• $10.8 trillion in assets under custody/administration

• $8.1 trillion in assets under custody

• $1.2 trillion in assets under management

• $130 billion in banking assets

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