Partnerships Finance Manager
- Recruiter
- IRC International Rescue committee
- Location
- Amman, Jordan
- Salary
- Competitive
- Posted
- 09 Jul 2018
- Closes
- 08 Sep 2018
- Job role
- Finance manager
- Experience level
- Manager
Background/IRC Summary:
Founded in 1933, the International Rescue Committee (IRC) responds to the world's worst humanitarian crises and helps people to survive and rebuild their lives. At work today in around 30 countries, the IRC restores safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.
The Syria crisis is often described as the worst humanitarian catastrophe since the end of the Cold War. Inside Syria, 7.6 people are internally displaced and 12.2 million are in need of humanitarian assistance. There are more than 4 million Syrian refugees living in neighboring countries. This is no short- term humanitarian episode. The devastating human consequences to huge numbers of people will endure for decades. The destruction of relationships, communities, livelihoods, homes and infrastructure will take years to repair. The IRC is offering a robust humanitarian response to the Syria crisis in the region. With an annual budget in excess of $140 million and a rapidly expanding portfolio, supported by nearly 1300 staff, IRC's Syria Response Region (SRR) is undertaking programs in Syria and neighboring countries of Jordan, Lebanon, Turkey and Iraq.
This position will be dedicated to support Jordan office partnerships work, the Jordan country program current budget of almost $20 million with focus on health, protection, livelihoods/vouchers.
Job Overview/Summary:
The Partnerships Finance Manager is a key position for the Partnerships Department which provides support to IRC programs implemented inside Jordan. The position is primarily responsible for providing oversight and day-to-day financial management of the IRC Partnerships Department's sub-awardees, in very close coordination and cooperation with the IRC's internal Finance staff. The position will be responsible for capacity building for sub-awardees to build their financial management and administrative capacity, in coordination with the partners, Partnerships Department staff, and IRC Finance staff. Partnerships Finance Manager will work in close collaboration with staff in the Program teams, the Grants and Finance teams. The Partnerships Finance Manager will provide support to the Partnerships Department to review sub-awardee budgets at the proposal stage, participate in pre-award vetting processes, document all financial matters related to sub-awardees' finances to assure audit readiness at all times, and manage sub-awardee finances documents/reports including budget review, financial report review, providing guidance and training related to finance to sub-awardees in order to strengthen their capacity. The Partnerships Finance Manager acts as the focal point for financial and compliance aspects of Partnerships Department for sub-awardees, including ensuring high-quality financial monitoring of sub-awardees. This position reports directly to the Senior Partnerships Manager in Jordan, with an indirect reporting line to the Jordan Deputy Finance Controller
Major Responsibilities:
Financial Management
- Participate in partner's proposal review and modification process focusing on sub-awardee budget (both budget and budget narratives); review in coordination with the Senior Partnerships Manager Jordan , Partnerships Manager and technical coordinators
- Supervise the verification of partners' financial reports and supporting documentation, making sure that expenses are reasonable, allowable and allocable to the approved budget and comply with donor's regulations. Communicate findings to partners, and ensuring timely follow-up to provide solutions and documenting the findings. Reviews must be based on partner risk and sampling or review of full documentation, as required.
- Ensure proactive communication with sub-awardees about the submission of their financial reports according to terms of their sub-awards. Ensure tracking of sub-awardee submission of financial reports, communicating delays to the Senior Partnerships Manager Jordan.
- Review and validate spending plans from partners against reported expenditures, following-up with sub-awardees as needed.
- Submit summary of reported expenditures and spending plans to Program Coordinator-Sub-Awards and Technical Coordinators, outlining follow-up steps.
- Making sure that the sub-awardee financial reports are approved (signed) by the appropriate authority within IRC, preparing the Journal Voucher, fully coded and submitting to the Jordan Finance Department in hard and soft copy for posting into the SUN system. Respond to questions that arise from the Jordan finance team and IRC HQ regarding submitted financial reports.
- Prepare Payment Requests for Sub-Awardee payment (advances and reimbursements), both from Jordan bank account and HQ bank account, respond to questions that arise from the Jordan finance team and IRC HQ regarding submitted payment requests. Ensure timely follow-up on the status of payments release, tracking them and informing sub-awardees in a timely manner on the status of the payments. Follow up with IRC HQ and sub-awardees confirm transfer and receipt of payments respectively.
- Ensure the financial monitoring and spot check visits to sub-awardee offices is conducted according to IRC requirements and standards. Ensure monitoring visit plans drafted and submitted ahead of visits to Senior Partnerships Manager Jordan to review and share monitoring visit reports in a timely manner to partners, related Program team, and Senior Partnerships Manager Jordan.
- Participate in case management meetings with the program, finance, supply chain and other staff to respond to regular issues as they arise within partner management and ensuring properly coordinated and managed responses to sub-awardee issues as they arise.
- Reconciling the sub-grantees advances on monthly basis, reports to the Deputy Finance Controller on all over-due, unliquidated advances, update on monthly basis all tracking sheets for sub-grants finances.
- Ensure that a sound, accurate and organized archiving system is in place, both hard and soft (electronic) copies for all financial reports and their supporting documents.
- Work with Senior Partnerships Manager Jordan and Finance team to collaborate internal and external audit to ensure proper compliance with all regulations and to ensure that all sub-awardee files in hard and soft copy are 100% audit ready at all times.
- In coordination with Partnerships Manager and Deputy Finance Controller, obtaining approval from the Senior Partnerships Manager Jordan, develop or revise sub-awardee financial templates (including proposal budget and budget narrative formats, monthly/quarterly reporting templates, and other documents, as need).
Contribute to provision of guidance notes to current and potential sub-awardees for use of appropriate templates, overall budget drafting and submission as part of calls for proposals sent to potential partners. Depending on nature of call, provide appropriate level of support current and potential sub-awardees to ensure proposal budgets and budget narratives meet IRC and donor requirements within set deadlines for submission.
Sub-Grant modifications
- Review all sub-awardee budget modifications (both budget and budget narratives) in coordination with technical coordinators, and Partnerships Manager ensuring clear action points for follow-up are communicated.