Accounts Assistant (Maternity Cover)

Accounts Assistant (Maternity Cover) - Maldron Hotel, Oranmore,Co.Galway The purpose of the job: The Accounts assistant is responsible for the executing the relevant accounting processes in a timely manner, under the direction and guidance of the Accountant Key Responsibilities & Accountabilities: DEBTORS Main Duties To assume responsibility for the daily reconciliation of Front Office and Sales Ledger invoices. To ensure all Sales Ledger Invoices have proper back up and are properly addressed etc. before accepting them. Mailing out invoices - ensuring all have necessary receipts attached. Mailing statements on a monthly basis. To assume responsibility to contact, by letter, phone or e-mail, outstanding accounts to ensure payment due is remitted. Liasing with Hotel Accountant on a weekly basis on outstanding accounts. Responsibility for the Weekly Debtors report to be completed and submitted to Head Office. To deal with customer queries in a courteous and sympathetic fashion and inform Management of every complaint or important observation. CREDITORS Main Duties Looking after the accounts payable for approx 100 regular suppliers. Minimisation of variances between delivery dockets/receipt notes and invoices. Arranging a monthly payment run for creditors and loading payments to bank. Reconciling payments to creditor statements. Analysis and allocation of credit notes. DAILY CASH Daily Reconciliation of cash, credit cards and lodgements. Prepare daily/weekly figures i.e. daily covers and daily statistics. Ensure adequate communication with all departments on a regular basis in relation to discrepancies in the income audit and assistance in correcting them. To deal with daily transactions for the petty cash and ensure that reconciliations are completed on a weekly basis PAYROLL Full responsibility for the processing of a weekly payroll. The validation and processing of weekly timesheets into Micropay. Processing of EFT wage file. Day-to-day inputting of tax information and responding to Revenue queries. Preparing payslips Deal with statutory returns P45, P30 & P60 Managing staff queries around tax, PRSI and other payroll related issues Retention of all records in a proper manner OTHER DUTIES Ad hoc projects supporting Accountant To take ownership of, and be dutiful in ensuring that all audit and SOP guidelines and policies are adhered to. Assist in the preparation of weekly financial reports and management accounts To ensure all filing is done in a timely and accurate manner The ideal candidate will have: Experience in a similiar role A focus on achieving high standards Excellent communication skills Data inputting skills Excel/Word/Outlook Sage and Micropay experience About Dalata: Dalata Hotel Group - Ireland's largest hotel group. As Dalata continues to grow and expand it's more important than ever to have the right team alongside us, in the near future we will be opening the doors of new hotels creating over 400 jobs and investing over €110m in the Irish economy. We lead through our Dalata values of “Our People, Our Fairness, Our Service and Our Individuality”. If you have the right attitude and energy you will have great opportunities to progress within the group. Our company is a place where you can do great things - individually and as a team. You will have the opportunity to develop your talent, be recognised and rewarded for your commitment and pursue a fulfilling career. We also have a number of unique and recognised training programmes to aid your professional and personal development and pride ourselves on creating an objective, supportive and fair working environment for our employees. A full job description can be sent, later in the process, or on request. Dalata Hotel Group Plc is an Equal Opportunities Employer.