Senior Project Accountant

Hangen Group, Inc. (HGi)
31 May 2018
21 Jun 2018
Job role
Contract type
Full time
Job Description

Position Title: Project Accountant
Reports to: Controller

The Project Accountant (PA) is an integral part of the Accounting team, partnering with Project Managers (PMs) and Principals–in–Charge (PIC) to accomplish all tasks associated with project billing and revenue recognition, in accordance with the firm's accounting standards and billing policy. The PA also provides support to the Marketing and Risk Management teams.

Project and Accounting Set–up
• Obtain/create Project Set–up form from PMs and Principals
• Set up and maintain project records in the firm's accounting system
• Set up Consultant budgets in Deltek
• Review contracts to validate fees and work breakdown structure (WBS)
• Set up and monitor project budget and billing rate tables
• Set–up Proper Revenue Type
Planning Support and Reporting
• Project Planning
o Train PMs on setting up Project Planning
o Work with PMs to ensure their Project Plans are set–up in Deltek and maintained monthly
o Projected Revenue (Backlog) Work with PMs to ensure the backlog is updated monthly
Project Accounting and Invoicing
• Project Accounting
o Project revenue generation
o Monitor and analyze project fees to ensure proper revenue recognition
o Review and approve Consultant accounts payable prior to entry in Vision
o Consultant payment calculation
o Communicate with consultants and PMs to keep them apprised on anticipated timing of payments and to resolve any billing issues
o Work with Contracts Administrator to resolve any contract issues
o Ensure that Consultant invoices and payments are in accordance with Consultant contract
o Follow up with ASAs and outstanding contracts to ensure prompt execution and implementation
• Invoicing
o Distribute draft invoices including expense details
o Generate final invoices in client required format with any necessary internal signatures
o Update Collections Projection with anticipated timeframe of collections
o Reach out to clients at 30 days for status with a goal of receiving payment by 45 days of invoice
o Reconciliation of any accounts and resolution of any invoicing disputes
o Maintain AR Hotlist report to track any difficult AR accounts
o Attend monthly meetings with PMs to follow up on any outstanding collections issues
Pending Revenue
o Track and Report on Pending Revenue
o Follow up on Pending Revenue items with PMs and PICs to ensure that all Pending Revenue is realized
Monthly Office Performance Meeting
o Create and distribute office package
o Schedule meeting and ensure that all technology is scheduled and operable in advance of meeting
o Follow up with PMs to ensure that all action items are completed timely
Monitor, analyze and report project performance against established metrics
PM Training/Onboarding
Maintain organized project contract files
Recommend and implement agreed process improvements
Year End Support
Audit Support
o Accounts Receivable reporting and maintain notes on status. Accounts Receivable reconciliation on a monthly basis
o Project revenue is accurate
o Consultant WIP is accurate and work with PMs to make any corrections or adjustments
o WIP Review with Accounting team at the close of each month

• Strong knowledge of commonly used financial concepts, practices and procedures in design industry
• Excellent business communication, organization and analytical skills
• Intermediate to advanced proficiency in MS Office (Excel and Word) including VLookups and pivot tables
• Knowledge of Deltek Vision or equivalent project accounting ERP system a plus
• Thorough knowledge of standard contract terms, including hourly, lump sum, not–to–exceed and how they are applied in the billing process
• Works well with others under deadlines and responds to changes in priorities
• Ability to work independently, take initiative, set priorities and see projects through to completion
• Bachelor's Degree with 3 – 5 years of industry experience preferred
• Experience and thorough knowledge of FAR Regulations and general ledger coding a plus

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