Sr. Accounts Payable Specialist

Recruiter
Tufts Health Plan
Location
Watertown
Salary
Competitive
Posted
18 May 2018
Closes
19 May 2018
Job role
Accounts payable
Contract type
Permanent
Hours
Full time
The Senior Accounts Payable Specialist is responsible for the daily processing of all trade payables and employee expense reports in a timely and accurate manner. Under the oversight of the Accounts Payable Supervisor, also responsible for ongoing vendor maintenance, processing data feeds in Lawson, daily banking communications and supporting reconciliations. Additional responsibilities include the completion of the annual B–Notices and 1099 process. Continually ensure compliance with corporate controls and policies.

KEY RESPONSIBILITIES/ESSENTIAL FUNCTIONS* (in order of importance)
Accurately process all trade payables and employee expense reports in accordance with managements policies and procedures:
Prepare, review and enter all trade payable invoices and employee expense reports
Verify all transactions have the proper back up, are properly coded and approved by the appropriate department manager
Reviews and approves Lawson data entry reports for accuracy prior to check run release and manages the weekly check run process
Assist vendors, accounting staff and internal company employees with vendor payment inquiries
Assist with the maintenance and upgrades of the Lawson A/P module and payment software
Maintain vendor information for new and existing vendors
Responsible for preparation of monthly accruals and monthly closing assistance
Reconcile outstanding payments and monitor escheating requirements in accordance with department policies and procedures:
Reconcile outstanding payments (checks and EFTs) for each bank account on a monthly basis
Coordinate the research of stale dated checks and ensure the appropriate follow–up action is taken
Prepare list of Abandon Property letters and monitor/track responses
Review and prepare the final list of escheated checks for each bank account and prepare for state filing
Assist with the 1099 and B–Notice process:
Assists with the 1099 reconciliation and reporting process as required by the IRS
Assist with the annual B–notice process
Process and monitor all banking transactions:
Transmission & verification of positive pay & NACHA files for all bank accounts
Process all EFT/ACH transactions and resolve issues pertaining to ACH returns and/or changes
Additional responsibilities:
Process Sales & Use Tax according to regulatory requirements
Responsible for ensuring compliance with corporate controls and policies
Keeps policies and procedures current
Other duties as required

EDUCATION: (Minimum educations & certifications required)
Associates Degree required, Bachelor's Degree in Accounting/Business preferred

EXPERIENCE: (Years of experience)
Minimum 3–5 years of experience in the accounts payable function required

SKILL REQUIREMENTS: (Include interpersonal skills)
Strong knowledge of Lawson or equivalent automated accounts payable software required
Strong analytical and problem solving skills
Demonstrated proficiency with Microsoft Excel
Ability to operate in a fast–paced environment and have the flexibility to adapt to changing processes and timelines
Ability to work independently in a highly organized manner
Excellent interpersonal, verbal & written communication skills

WORKING CONDITIONS AND ADDITIONAL REQUIREMENTS (include special requirements, e.g., lifting, travel,
overtime)

The Finance Department is a fast paced environment. This position consistently is meeting multiple demands and deadlines. Additional hours are required to meet the responsibilities of this role.

CONFIDENTIAL DATA: All information (written, verbal, electronic, etc.) that an employee encounters while working at Tufts Health Plan is considered confidential. Will be exposed to and required to deal with highly confidential and sensitive material and must adhere to corporate compliance policy and department guidelines/policies and all applicable laws and regulations at all times.

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled

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