Accounts Payable Representative

GLY Construction
18 May 2018
19 May 2018
Job role
Accounts payable
Contract type
Full time
Position located in Greater Seattle Area

The Accounts Payable Representative demonstrates outstanding customer service skills and routinely exceeds expectations while completing a variety of accounting tasks and procedures. As a member of the accounting department, the A/P Rep. coordinates work assignments with the team and acts as back–up for other accounting staff. The ability to handle disruptions while completing tasks in a timely fashion, and the ability to accomplish and//or coordinate special projects is key to success on the job.

What you get to do:
  • Process incoming invoices – separating by jobsite and main office teams
  • Scan invoices into Invoice Router, attach any backups
  • Code invoices as needed, utilities, GL, reoccurring monthly invoices, etc.
  • Route invoices for approvals
  • After approvals are received import invoices into Timberline
  • Process weekly check run
  • Attach remittances to checks for review
  • Post and mail checks once reviewed
  • Reconcile monthly vendor statements
  • Field vendor inquiries
  • Research various problem invoices
  • Process monthly allowances
  • Process miscellaneous check requests
  • Process field–issued checks
  • Process company credit card accounts
  • Coordinate check runs for jobsite accounting personnel
  • Set up new vendors including receipt of W9s
  • Prepare 1099s for prior year each January
  • Scan miscellaneous backup
  • Miscellaneous administrative duties: faxing, copying, etc.
  • Conduct daily document imaging processes
  • Assist with training on Invoice Router
  • Assist subcontract payable when necessary and/or feasible.
  • Assist with Front Desk Reception, multi–line phones
  • Miscellaneous administrative and special projects for CFO, Controller or other GLY staff as assigned.
Ideal candidates will have:
  • A college degree and 2 to 4 years accounting experience in a professional services environment, or equivalent combination of experience, education and certification. Construction industry experience a plus.
  • Proficiency in enterprise accounting software packages such as Timberline, Contract Management systems such as Prolog, and Microsoft Office, particularly Excel.
  • Excellent written, verbal and interpersonal communication skills; ability to read and interpret complex documents such as operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively with customers and employees of the organization.