Executive Assistant

Job Description:
Corporate Title: Officer
Location: Camberley
Line of Business: Global Information Security (GIS)

Want to join a dynamic, elite information security environment? We currently have an exciting opportunity within Global Information Security as an Executive Assistant. Your role will be to provide comprehensive administrative support to the Regional Information Security leadership within GIS across EMEA. Daily, you will work closely with the regional GIS COO to coordinate GIS requirements and receive tasking as appropriate.

We are one of the world's largest financial institutions, serving individual consumers, small and middle-market businesses and large corporations with a full range of banking, investing, asset management and other financial and risk management products and services.

Our team is responsible for providing clear and consistent cyber security mentorship to the enterprise. GIS employs a robust policy structure, supported by clear and interconnected documentation, which enables organisations throughout Bank of America Merrill Lynch to embrace and apply security controls to information assets in a flexible, consistent and risk-based manner.

As an Executive Assistant what will your main responsibilities involve?

• Providing all round support, involving answering phone calls, diary management, arranging internal and external meetings
• Arranging team meetings and department Town Halls
• Preparing meeting agendas, coordinating meeting participants (internal and external including auditors/regulators), and managing meeting reminders as needed. Follow up with meeting minutes where appropriate
• Making all necessary arrangements for business travel, including visas and scheduling meetings
• Establishing professional and effective communication at all levels
• Handling sensitive and confidential materials
• Organising itineraries for overseas visitors
• Additional ad hoc administrative duties, which may include handling projects involving gathering data for reports and presentation, maintaining / updating organisational charts, correspondences, back-up support for other administrative assistant or business support in the department

As an Executive Assistant what skills and qualifications will you ideally possess?
Skills:

• Extensive experience required of providing support at a one-to-one Senior Level (within the Banking industry is helpful)
• Has excellent communication and organisation skills
• Dedication of quality standards with intelligence and creativity
• Can-do style and ability to handle multiple tasks, to pre-empt and lead multiple and changing priorities
• Ability to work independently and as a teammate
• Solid MS Office: Word, PowerPoint, Outlook, Excel
• Information gathering and information monitoring skills
• Be able to problem solve and use own initiative
• Able to confidently collaborate with senior partners (internal/external)
• Shows very keen attention to detail

Competencies:

• Has a flexible, adaptable 'can do' attitude
• Capable of working efficiently in a pressurised environment
• Willingness to take responsibility
• Culturally sensitive to global team
• Flexible approach to overtime and out of hours working patterns
• Mature, calm, diplomatic and professional at all times

About Bank of America Merrill Lynch

Bank of America is one of the world's leading financial institutions, serving individual consumers, small- and middle-market businesses, large corporations and governments with a full range of financial and risk management products and services. Bank of America Merrill Lynch is the marketing name for the global banking and markets businesses.
The company has had a presence in EMEA since 1922. With offices in 23 countries on three continents, it offers an integrated and comprehensive set of products and services across Global Corporate and Investment Banking, Global Markets and Consumer Card, serving the needs of individual, corporate, institutional and government clients, combining the best of local knowledge and global expertise. Developing solutions for social and environmental challenges is at the core of Bank of America Merrill Lynch's responsibility platform. In more than 90 countries around the world, we partner with employees, clients and stakeholders to help make financial lives better.

Apply

If you're interested in this opportunity please send your details to us by applying online.
Good conduct and sound judgment is crucial to our long term success. It's important that all employees in the organisation understand the expected standards of conduct and how we manage conduct risk. Individual accountability and an ownership mindset are the cornerstones of our Code of Conduct and are at the heart of managing risk well.
We are an equal opportunities employer, and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnic or national origins, age, sexual orientation, socio-economic background, responsibilities for dependants, physical or mental disability. The Bank selects candidates for interview based on their skills, qualifications and experience.
As part of our standard hiring process to manage risk, please note background screening checks will be conducted on all hires before commencing employment.