Finance Officer

The Global Fund for AIDS, TB and Malaria (GFATM) has approved HIV Grant for Pakistan which will be implemented by National AIDS Control Program (NACP) and Nai Zindagi Trust (NZT) as Principal Recipients (PRs).

 NZT is required to scale up comprehensive HIV prevention and harm reduction services to People Who Inject Drugs (PWIDs) and spouses of PWIDs in 30 selected districts of Pakistan. The project will be implemented with the help of sub-recipients (SRs) who will be directly involved in reaching out to street-based PWIDs for delivery of defined HIV prevention and harm reduction services

SPECIFIC ACTIVITIES

MONITORING OF SRs AND CoPC + SITES

·         Conduct Sub Recipients (SRs) and CoPC sites visits according to financial monitoring plan.

·         Preparation of Monitoring reports (referred with supporting obtained) and submit to Director Finance for review.

 ON SITE VERIFICATION OF VOUCHERS AND BOOKS OF ACCOUNTS OF SUB-RECIPIENTS/ IMPLEMENTING PARTNERS

·         Verify  vouchers and ensure necessary supporting documents are attached

·         Verify postings of transactions in Quick Books ensure correct classifications are made and identify rectifications, if any and ensure closing entries are made

·         Seek feedback from Director finance about classification of expenses in case of ambiguity

• Monitor the expenditures to ensure that program funds are utilized appropriately

·         Verification of bank reconciliation statement

 ON DESK VERIFICATION OF SUB-RECIPIENTS/ IMPLEMENTING PARTNERS

 ·         Verify monthly/quarterly reports/ disbursement request/ Bank reconciliation statement and other documents received from Sub-Recipients/ Implementing Partners

·         Verification of monthly report submitted by SRs in respect of following:

1.       Are they arriving on schedule?

2.       Do they contain the right level of detail to allow adequate review?

3.       Verify all costs are allowable, allocable, and reasonable and are according to budget

4.       Ensure all costs were incurred within the period of performance of the sub award

5.       Confirm that expenses are aligned with technical progress

6.       Cost sharing is appropriately reflected, if required

 FILING

·         Maintain monitoring file with relevant referred evidences gathered during monitoring

·         Maintain file of Management Letters issued to Sub-recipients/ Implementing Partners.