Planning Procurement Specialist

Job Purpose 1 Ovoid Manufacturing and Pre Pack Production To work with Finance and Operational management to generate and maintain manufacturing and pre-pack production planning models that drive MRP requirements in line with budget and capacity targets. Ensuring that raw materials are in place within target stock holding levels at all times. Maintain and update these plans to take account of actual progress and changes to future forecasts. 2 Packaging To work with Operational Management to review and agree, packaging requirements that align with the longer-term packing plan; this should consider lead-time versus stock holding budgets, and take account of future risks. Place orders in line with supplier lead times, ensuring correct pricing is used and orders are reflected correctly within Perito and off system tracking systems are maintained and visible at all times to ensure operations are aware of packaging exposures. Expedite orders as required. 3 Loose Fuel & Raw Materials Order and maintain loose fuel and raw material stocks into production and packing sites to maintain and achieve the production and packing schedule. Places orders in line with supplier lead times, ensuring correct pricing is used and that orders are correctly updated within Perito (ERP) at all times. 4 Hotspots Review hotspots for all product categories in conjunction with depot stock levels and Operational Management, and where applicable raise stock transfers/purchase orders (these should be assessed daily and responded to) on the system as required maximising utilisation of transport whilst ensuring correct products are raised for transfer or order. Ensure the transfer/purchase order is delivery dated and is placed within the lead time whilst ensuring customer order fulfilment in full. All stock transfers and direct purchase orders should be expedited on time in full. Any risk of failing to fulfil customer orders on time should be challenged and escalated accordingly. 5 Price Maintenance Files To include (but not exhaustively), in line with contractual agreements; adhoc pricing amendments, to accurately maintain price files for all key inputs. To deal with invoicing price queries, ensuring that these are responded to in a timely manner. 6 General Generate Purchase Orders for general expenses as required based on purchase requisitions. Ensure all queries are dealt with and communicated promptly. Outstanding purchase and transfer orders must be checked, maintained and expedited for all products across the company To provide support to other team members as required. To collate information as required for weekly and monthly reporting activities within agreed timeframes to include packing report. To provide key inputs to budget and re-forecast cycles to include manufacturing, pre-pack production and stock holding plans Provide holiday cover where required for other departmental activities Key Performance Indicators ( This is what good performance looks like ) 1 Achievement or improvement of stock budget targets and service levels. 2 All planning, monitoring, review, evaluation, action and reporting requirements are completed in a concise and accurate manner within the agreed timeframes. 3 Supplier purchase orders and stock transfers are placed within the agreed lead times. 4 No stoppages and optimal usage of the production / packaging facilities and labour. Key Accountabilities ( The responsibilities of the role ) 1 Ensure customer orders by depot /third party location are fulfilled 99.5% on time in full for the elements that you can influence (no orders marked with the Out Of Stock code) by placing and ensuring delivery of external and third party products to meet stocking requirements and customer demand (on time in full) at the same time considering the cost effectiveness of these actions. 2 All packing/production facilities are capable and able to execute their plans they have been provided with this includes having the knowledge and timeliness to respond to labour requirements, have the materials and the means to enable the plans through proactive communication, and information that has been provided in a timely manner. 3 To ensure that packaging is in the correct location when required for packing, to enable production to continue at all times, without the requirement to alter production packing plans due to lack of packaging. This approach should avoid overstocking at all times. 4 To work effectively with team members; internal and external stakeholders to enable the smooth transaction and achievement of the Company's purchasing and supply chain activity. 5 Maintain good system and operational housekeeping processes (to include Perito transactions) to maximise efficiency and visibility to the organisation. Key Attributes (The skills, qualification, competencies  and experience required to do the job) Graduate calibre ideally within a supply chain and/or procurement discipline Systems and PC literacy with excellent proficiency in Excel, Word Familiar and can demonstrate experience and ability to work with supply and purchasing processes  (supply chain/planning qualifications) Demonstrated education and some experience of supply chain planning, demand and MRP Ability to learn and develop planning and procurement skills A meticulous approach to repetitive tasks and excellent attention to detail Good written and verbal communication skills Flexible and capable working approach with the ability to prioritise and undertake multiple tasks in a pressurised environment Able to work on own initiative and support departmental requirements Team Player Good Time Management Skills Understand how CPL works as a business and can adapt to the business need Ability to work with and understand numerical including financial budgets