Finance & Administration Assistant

Responsibilities:

Accounting tasks:

• Organisation of invoices and review prior to approval
• Recording of expenditure upon approval
• Preparation of cheques and transfer instructions for signature
• Management and monitoring of online payments, direct debits and standing orders
• Reporting of payments made by category with supporting documentation
• Reconciliation of bank statements and maintaining digital records
• Oversight of petty cash levels and records, and review of staff expense claims
• Coordination with ‘Outsourced HR' on staff payroll matters
• Maintain relationship with external accountants to include:

• Provision of financial information and checking draft monthly reports of income and assets
• Provision of information for annual financial reports and tax returns

• Ad-hoc PA duties including but not limited to: Correspondence, bookings, maintaining key spreadsheets, drafting memos

Charitable Foundation administration:

• Record keeping and monthly reconciliation of the Foundation's bank account
• Monitoring of HMRC Gift Aid payments
• Preparation of management information for Trustees
• Main point of contact and preparation for the annual audit
• Assist with financial charity due diligence
• Assist with Foundation correspondence where required

Person Specification:

• A quiet, trustworthy individual to work in a small, friendly office for a wealthy family
• Accounts background required
• Unquestionable discretion
• Calm and confident disposition
• Able and comfortable working within a close team
• An ability to form good internal and external working relationships
• Excellent organisational skills with ability to prioritise
• Intuitive and flexible approach to problem solving