Head of UK Accounts Payable

Location
Bristol
Salary
£45000 - £50000 per annum
Posted
21 Dec 2017
Closes
15 Jan 2018
Ref
13868434/001
Contact
Charles Eaton
Job role
Accounts payable
Sector
FMCG
Contract type
Permanent
Hours
Part time

As allocated by the Financial Transaction Controller this role will ensure the smooth running of the Purchase Ledger Team. Working with the EDI & Continuous Improvement Manager on process improvement within the team and ensuring it is fit for purpose now, and with the continued planned growth. Ensure the team delivers to its SLA at all times.

Client Details

My client has a rapidly expanding Accounts Payable function

Description

Responsible for:

  • Support for Managers to ensure the teams deliver to their deadlines
  • Quality control on all reconciliation work - final checking and signing off on all OB tidy up, statement recs and Trade Creditor reconciliations before they are given to the relevant financial controller to ensure they have been completed to a sufficient standard
  • Process improvement in conjunction with the EDI & Continuous Improvement Manager to ensure current problem areas are resolved, and the team is operating at a consistent level and standard on a long term basis
  • Responsible for the teams delivery of their SLA, including, but not limited to;
  • Purchase Ledger closed w/d 4 (at present), target of WD 2 within a timeframe to be agreed
  • Centaur Statement Recs completed by w/d 5 (at present), target of WD 2 within a timeframe to be agreed
  • Locum invoice box checked on daily basis and invoices processed within 24 hrs
  • No unmatched payments on council tax accounts following posting of OB
  • One council tax bill for every site at all times within 3 months
  • Council tax bills received for T&As within 30 days of completion
  • Top 20 statement recs completed by w/d 5
  • Nothing older than 24hrs in the finance inbox, and task of minimising activity on finance in box in the first place
  • PL tidy up completed following posting of OB and signed off to sufficient standard - incl follow up of all process issues e.g. utility, council tax, leases
  • No credit balances older than 30 days once the OB has gone in
  • Processing Invoices in the required time frame (Urgent Invoices processed within 24 hours and non-urgent within 3 days)
  • No query older than 24 hours
  • No payments on account processed
  • No proforma invoices processed unless signed off by FC/FD
  • All on-stop / solicitor letters resolved same day
  • No processing of duplicated invoices or statements onto the purchase ledger
  • Minimise manual adjustments - too many manual adjustments currently required to keep ledger clean - sign of processes not dealt with properly at start
  • Ensuring correct addressing on invoices, challenging suppliers if not especially at +45 days post completion for all invoices still addressed to the surgery
  • No manual adjustments on tidy up accounts (non-black list suppliers)
  • Set templates on scanners for all new suppliers to ensure efficiency of processing
  • Utilities balance recs completed every month by WD -3
  • Monthly reporting of turnover by supplier ranked

Profile

Essential

  • Strong academically - educated to degree (equivalent) level and having completed (or be in the final stages of studying for) their professional accounting qualification (CIMA or similar)
  • Thrives in a fast-paced, constantly changing environment - flexibility is key
  • Excellent IT skills including advanced excel, and confident on various management reporting systems
  • Strong attention to detail, and able to deliver right-first-time results quickly without getting lost in the detail.
  • Proven track record of leading a large team in a fast paced, continually changing environment
  • Always leads by example, and able to maintain a calm head when things get difficult
  • Excellent communication skills and able to motivate and engage all levels of the team, particularly during periods of high growth and change
  • Continuous improvement and questioning mind - should always be asking if there is a better way to do things
  • Project management experience
  • Control focused, and able to review and re-test regularly to ensure they remain fit for purpose as well as for general compliance
  • Key role in internal audit
  • Success in high transaction volume environments
  • Completed long-term strategic planning
  • Relationship builder and able to influence colleagues, peers and management
  • Passionate about excellent customer service delivery and able to inspire that ethos in your team
  • Deadline focused, and willing to put in the effort required to ensure they always meet them

Job Offer

Basic salary of circa £50,000 plus excellent benefits package

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