Finance and Operations Administrator

Location
Madrid
Salary
Up to €30000 per annum
Posted
17 Jan 2025
Closes
29 Jan 2025
Ref
JN -012025-6642406
Contact
Miguel Hernandez
Sector
IT/Telecoms
Contract type
Permanent
Hours
Full time
Experience level
Entry level, Placement

An innovative technology-driven company specializing in advanced data analytics and artificial intelligence solutions to optimize decision-making processes is looking for a Finance and Operations Administrator to join their team in the north of Madrid.

Client Details

An innovative technology-driven company specializing in advanced data analytics and artificial intelligence solutions to optimize decision-making processes.

Description

The chosen candidate will be responsible of the following tasks:


  • Administrative Operations:

      • Maintain complete visibility over the Notion calendar, tracking staff vacations, travel commitments, and meetings.
      • Manage and oversee the documentary process for signing and archiving contracts.

  • Financial and Contract Management:

      • Conduct monthly contract reviews and oversee associated invoicing and collections with clients, ensuring coordination with client payment departments and subcontractor payments.
      • Monitor project time tracking via Harvest, analyzing its impact on project P&L versus forecast, and coordinating with project managers.
      • Manage monthly credit card expenses, downloading invoices and submitting them via Full Step or the appropriate channels.

  • Procurement and Coordination:

      • Request and track the procurement of services, software, and hardware.
      • Coordinate internal and external travel arrangements, client interactions, and related logistics.
      • Organize meetings, events, and travel schedules for the department.

  • Financial Reporting:

      • Ensure accurate accounting by reflecting data from Notion into P&L and Balance Sheets in collaboration with the finance department.
      • Update all cash inflows, outflows, and contract statuses weekly, ensuring internal approvals are met.

    Profile

    The chosen candidate shold have the following requirements:

    • Bachelor's degree in Business Administration, Finance, or related field.
    • At least 2 years dealing with similar tasks.
    • Fluent verbal/written English.
    • Proven experience in administrative, financial, or operational roles.
    • Strong organizational skills and ability to multitask across different responsibilities.
    • Exceptional communication and collaboration skills to liaise with internal teams and external clients.

    Job Offer

    We offer:

    • Gross annual + bonus + social benefits
    • Permanent contract
    • Flexible schedule
    • Hybrid system: up to 2 days/week from home
    • A vibrant, collaborative team environment
    • Opportunities for professional development and growth

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