Accounts Administrator

• Possessing bookkeeping experience with the ability to assist in producing up to Trial Balance.
• Possessing familiarity with the basics of control accounts, reconciliations, credit control, and preparing schedules.
• Checking Bank Statements and updating the Cashbook for all currencies (daily).
• Processing Purchase/Bought Ledger Invoices:
  • Printing Invoices/Credit notes or Retrieving information from Supplier portals.
  • Posting/Analysis/Inputting of Invoices/Credits on to SAGE 200 including coding to Trial Balance accounts.
  • Checking VAT amounts charged.
• Maintaining AP Ledgers, AP Spreadsheets and reports.
• Making sure the Invoices tie up with Purchase Orders/GRN's.
• Making sure documents are authorised as per company procedures, including chasing other members of staff for approval.
• Preparing weekly payment runs/weekly cash flow.
• Uploading payments on HSBCnet.
• Posting and allocating payments received and sent on a daily basis.
• Checking Purchase/Bought Ledger statements.
• Communicating with Suppliers by phone or email.
• Archiving Accounts documents as per company procedure, including scanning AP documentation onto SAGE 200.
• Assisting with preparing the VAT/EC Sales/Intrastat returns.
• Processing Staff Credit Card expenses and analysis.
• Preparing monthly commission reports.
• Assisting with Raising customer credit notes.
• Uploading Invoices/Credit Notes DATEV portal for GmbH companies.
• Sending out Customer statements by e-mail.
• Maintaining/updating the Fixed Assets Register.
• Issuing Intercompany Invoices.
• Carry out month-end procedure on STYLEman, i.e. Debtors Report/Stock report.
• Ad-hoc reporting and tasks.
• Word and Excel spreadsheets, including Pivot tables and Vlookups.
• Conduct regular reconciliation of Management Information Systems (MIS) to ensure accuracy and consistency of data.
• Identify discrepancies and work with relevant departments to resolve issues.
• Prepare and submit MIS reconciliation reports to management on a periodic basis.
  • Generate comprehensive reports across all Enterprise Resource Planning (ERP) systems.
  • Handle all administrative duties related to opening new accounts, ensuring all documentation and compliance requirements are met.
  • Liaise with internal teams and external clients to gather necessary information for account creation.
  • Maintain accurate records and track progress of account openings to ensure timely completion.
  • Other administrative support.

The scope of roles and responsibilities may expand or be varied dependent on the needs of the Company’s business to adapt to changing market conditions.