Payroll Specialist-Project

Job description

Job Purpose

• To efficiently coordinate & communicate with the Project team for project design, implementation & execution.
• To Manage all Payroll related payments & ensuring payment accuracy & compliance at the same time in coordination with the Payroll Vendor.
• Also, processing the organisation’s human resource payroll related information using the most efficient and cost-effective manner.
• Monitors HR information needs and may be involved in design of new or modification of existing systems to meet changing business requirements in coordination with the Payroll Vendor ensuring Privacy at GSK standards.

Education, Experience & Skills

• Bachelors’ Degree in any HR or finance related field is an added advantage
• In depth Payroll related knowledge for Pre & post payroll activities, Payroll Accounting & the complete know how of statutory payments (non-employee payments) & their mechanism of payments & reposting.
• Good in number, Stake holder management, efficient communication with the process & change management design team & all other relevant stake holders to the project with payroll process knowledge & resilience.

Key Responsibilities

• To efficiently coordinate & communicate with the Project team for project design, implementation & execution.
• To have all updated project related communication at hand & working in collaboration with the project team, attending meetings globally & locally.
• Managing stakeholders involved in the project for effective communication & design implementation.
• Coordinating with the project vendor & explaining them processes & mechanism as per local country requirements.
• Developing payroll calendars in coordination to the project execution approach for payroll.
• Developing ways of working to avoid any process lapses.
• To Manage all Payroll related payments & ensuring payment accuracy & compliance at the same time in coordination with the Payroll Vendor.
• Analysing & processing of Management and Non-management of Payroll related activities including New Joiners salary data & benefits initiation of New-joiners upon data receipt form HR.
• Managing & processing Compensation inputs pertaining to Promotion/Salary increments, Compensation Changes/Ad hoc- increments,
• Managing & processing compensation/Monetary changes for employee with Transfer cases.
• Ensuring all Secondments & Acting Up Allowances & other employee related benefit payments are accurately processed & paid off.
• Processing of Car allowance of employees entitled to Company car & has not opted for it. At the same stopping the car allowance & initiating Employee Car Buy back deductions & car tax payments upon receipt of their company cars as a grade entitled benefit.
• Carefully analysing & processing of all other employee grade entitled benefits upon payroll monthly execution ensuring 99.9 percent accuracy at all levels.
• Also, managing non-management COD (Chartered of Demand) as per labour law & agreement & ensuring all timely increments are incorporated into the payroll cycle with arrears (as & when required) as mentioned in the COD agreement for all factory workers.
• After preparation & finalization of all management & non-management payroll details, Payroll Register, Audit trail, Payroll Reconciliation, Expense reimbursement data, Joiners / leavers data, Tax computations are all reviewed in detail & then in coordination with the payroll vendor the Salary Payments are uploaded on bank portal for authorization purpose.
• Processing of Car maintenance expenses, SFI incentive data, Mobile Allowance request to be managed by the Payroll Partner in coordination with different stake holders.
• Processing of resigned and terminated employee data with the payroll vendor & updating payroll records for all such exiting employees on monthly basis.
• After HR review and employees’ consent on FS Payments, coordinating with the payroll vendor to upload payment in bank portal.
• Managing & processing of final settlement of exiting employees & ensuring all FS Tracker is updated on weekly basis, maintaining KPI as per the company policy rules and regulation.
• Management of Severance payment processing & tax working in close coordination with the payroll vendor.
• Preparing & processing of Statutory Payments in coordination such as Employee Old Age Benefits (EOBI) & Hajj Umrah Payments & other payroll accruals such as (Bonus payments, LTI payments & Target Incentive details are carefully computed & processed for payment purpose.
• Payroll Compliance & Audits internal and external and Operational Risk & Process Control Execution, Review and Process Regulatory Reporting.
• Review of Employees Tax credits / Tax rebates.
• Raising Emp Cost x-charges for IAs, Hubs and other secondee Processing of Severance cases, as per details and approvals shared by HR. This includes Tax working, payment upload & processing in coordination with the payroll vendor.
• Ensuring close coordination with Payroll Vendor & the bank for uploading & ensuring timely payments with necessary approvals for salary & other payment processing.
• Ensuring end to end completion of pre payroll, payroll & post payroll activities by closely liaison with Key stakeholders ensuring accuracy & meeting GSK payroll standards for maintaining employee data related privacy at all levels.
• Coordinating with the Payroll Vendor for Management employees Salary slip upload on Workday.
• Coordinating with the Payroll Vendor for distribution of Non-Management Salary slips via hardcopy.
• Distribution of Tax certificates to employees on annual basis.

For further information, and to apply, please visit our website via the “Apply” button below.