Compliance & Budget Support Officer

About the job

Job summary

In a role that's as interesting as it is diverse, you'll be involved in everything from processing governance audits, creating requisitions & accruals for goods and services to managing the team email in box and providing admin support to the wider Finance team. You will be working to ensure that we comply with the latest regulatory standards and achieve ever-higher levels of customer engagement. As well as enabling you to make a tremendous contribution to the team, juggling these different priorities will give you the chance to develop a wide range of new skills and broaden your own personal experience, with the possibility of progression.

This position is advertised at 37 hours per week.

Job description

The successful candidate will be responsible for the following, but not limited to.

The organisation and recording of the monthly Equipment Prioritisation Board & Strategic Finance Boards, ensuring action logs are circulated within 7 working days following meetings.

• Monitoring & updating the staff training log, ensuring out-of-date training is flagged accordingly.
• Obtain an EPC (Electronic Purchasing Card) to manage purchases of vouchers/gift cards as part of the corporate reward scheme (Thank You Scheme). Ensuring
• appropriate approval has been granted and transactions are uploaded onto the online transaction log.
• Coordinating and processing monthly audits of claims and expenditure to ensure that policy and guidance is adhered too.
• Assisting in the completion of monthly audits of EPC purchases.
• Financial scrutiny and approval of low value purchases up to the value of £1k on MOD system (CP&F) orders.
• Maintaining finance registers for business cases, spend logs, approvals, etc.
• Send off relevant paperwork to create CP&F New User account.
• Processing of miscellaneous expense claims (1108’s), checking receipts and line management approval and saving all relevant files to SharePoint as part of the audit trail.
• Liaising with colleagues and suppliers to place orders, process payments and raise invoices accurately in line with policy and guidance.
• Managing the group mailbox by directing incoming mail to relevant individual/s or department.
• Day-to-day admin tasks such as filing & uploading supporting documents, retrieving paper mail and general upkeep of Share Point area.

Person specification

• We are looking for a highly motivated individual who is flexible, enthusiastic, and adaptable to develop the post and duties as they evolve in the Finance Team.
• Experience of using MS Office suite of applications including Excel.
• Strong organisational skills with the ability to co-ordinate multiple tasks.
• Excellent communications skills both written and verbal

Behaviours

We'll assess you against these behaviours during the selection process:

• Changing and Improving
• Delivering at Pace
• Leadership
• Managing a Quality Service

Benefits

Alongside your salary of £26,235, Ministry of Defence contributes £7,600 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

For further information, and to apply, please visit our website via the “Apply” button below.