Accounts Payable Specialist

The Business:

Since its founding in 2009, Greenberg Traurig's London office has established itself as a multidisciplinary law firm with over 130 lawyers who are well placed to provide high calibre legal services to a broad range of clients in the UK and across the globe.

GT London's core practices are M&A, Real Estate and Dispute Resolution, supported by our strength and wide-ranging experience in complimentary areas such as Equity & Debt Capital Markets, Tax, Fund Structuring, Finance, EU & Competition, Anti-Corruption, Employment, Environment, Health & Safety and Intellectual Property.

Reflective of London's multifaceted business community, our client base is varied across many sectors, with our focus concentrated on the pharmaceutical, chemical, real estate, financial institution, retail and communications sectors.

GT London's ethos is rooted in custom-tailored partner-led advice - uncompromising in quality, efficiently delivered, and continuously mindful of our clients' satisfaction and commercial objectives. With streamlined access to the vast resources of Greenberg Traurig's global platform, we provide legal advice with the attentiveness and responsiveness of a boutique firm.

Our commitment to building long term relationships with clients as well as establishing new ones has led to the office being consistently recognised by leading legal directories, including Chambers UK, Chambers Europe, and Chambers Global, as well as the Legal 500 UK Guide.

In short, we help our clients access markets and bridge cultures by providing innovative strategic advice and efficient, cost-effective legal services.

We are committed to creating a diverse and inclusive work environment that offers our employees the opportunity and support they need to succeed. We are therefore happy to discuss any reasonable adjustments that individuals may require throughout the recruitment process and once they have joined the Firm. One of our core values at Greenberg Traurig is to promote diversity and inclusion at all levels within the Firm, which is actively supported by our Managing Shareholder and D&I committee.

The Role:

This role is responsible for the firms accounts payable system from invoice through to payment. This includes both firm expenditures, as you would expect from an accounts payable role, but also includes our professional disbursements which relate to legal work for our clients. In addition to the processing there will be the requirement of reporting on spend and proactively manage our current processes with a view to improving them. The finance team consists of six including this role and it is a crucial requirement that the candidate can fit into the team environment.

Responsibilities:

• Full ownership of the accounts payable function
• Assist the team with the firms expenses which are recorded through Concur
• Accurate and timely processing of supplier invoices
• Recording and reconciling credit card transactions and direct debits
• Checking and processing of external professional fees and disbursements
• Ensuring refunds and credits are dealt with in line with SRA Accounts Rules
• Maintaining and reconciling the petty cash
• Uploading payments into the banking system and submitting for approval
• Checking, formatting and submitting taxi/courier invoices to the US for uploading
• Ensuring digital invoices are filed in an organized manner and uploading copies into the accounting software
• Producing month end reports for management and audit purposes

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

Experience, Skills and personal attributes:

• Knowledge on VAT process
• Basic understanding of accounting principles
• Excellent interpersonal and communication skills, both written and oral
• Must be motivated and driven to deliver an excellent service to internal and external clients
• Demonstrates the ability to work in a fast-paced, high-volume environment
• Excellent prioritisation and time management skills
• Excellent attention to detail
• Effective interpersonal skills and the ability to interact with people at all levels.
• Always maintain a customer focused approach.
• Excellent team player

• Excellent IT skills (Word, Excel, and Outlook).

Qualifications:

• Experience in an accounts payable role within a legal firm is highly preferential.

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