DIO Budget Analyst

About the job

Job summary

Defence Infrastructure Organisation (DIO) Accommodation is responsible for the repair and maintenance of circa 75,000 houses in the United Kingdom provided to Service Personnel and their families! The provision of good quality living accommodation remains a priority for the Ministry of Defence and DIO Accommodation is committed to improving the condition and standard of the Service Families Accommodation. The post advertised is for 37 hours net, however the Ministry of Defence offers a range of flexibilities to enable a better work-life balance for employees. Flexible working and job share working patterns will be considered.

Job description

The role of Budget Analyst resides within Central Support Services (CSS) and is responsible for the processing of all monthly payment applications submitted by the NAMS and RAMS Industry Partners. Ensuring all DIO processes and procedures are followed the Budget Analyst will work alongside DIO Finance and Commercial to scrutinise and verify the applications before raising the requisitions within the MOD system Contracting Purchasing and Finance (CP&F). The Budget Analyst role will also include but is not limited to:

Processing Billable Works Payment Applications:

• Using IMS complete all required checks of Billable Works Payment Applications that the Industry Partners have applied for that month.
• Liaise with Regional Teams to ensure all payments that have been applied for are at Invoice Requested in the Infrastructure Management System (IMS) and can progress through to payment.
• Submit completed Billable Works Application to DIO Commercial within the agreed timeframe allowing enough time for DIO Commercial to issue a Payless Notice if required.

Raising requisitions on CP&F:

• Raise all requisitions within CP&F for Core Payments and any other adhoc requisitions when required.
• Receipt Purchase Orders when available in CP&F and provide all the required details to the relevant person.
• Using CP&F investigate and resolve any Purchase Orders that may have become stuck and have not progressed through to payment.

Assisting Regional Teams :

• Offer advice and guidance to the Regional Teams regarding funding within IMS to allow them to progress work tasks to Invoice Requested.

Provide Budgetary Information:

• Produce reports for the Head of CSS using IMS to aid in budgetary planning and future expenditure.

Adhoc Responsibilities:

• Deputise for the Programme Manager during periods of leave. This may include producing the monthly Forecast, resolving payment issues for the Industry Partners and attend meetings on their behalf.
• The Budget Analyst has Line Management responsibility of an Admin Officer.

Person specification

Essential Skills:

• Proficiency in Microsoft Office applications. Particularly Microsoft Excel.
• Experience in analysing and extracting relevant data.
• Proficiency in generating reports from fundamental data.
• Great communication skills.

Behaviours

We'll assess you against these behaviours during the selection process:

• Communicating and Influencing
• Managing a Quality Service
• Leadership
• Working Together
• Delivering at Pace
• Seeing the Big Picture

We only ask for evidence of these behaviours on your application form:

• Communicating and Influencing
• Managing a Quality Service
• Leadership
• Working Together

Benefits

Alongside your salary of £36,530, Ministry of Defence contributes £10,582 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

For further information, and to apply, please visit our website via the “Apply” button below.