Billing Specialist

Job Description 

Company Description 

Vialto Partners is a market leader in global mobility services. Our purpose is to ‘Connect the world’. We are unique and the only stand-alone global mobility business. This presents a rare opportunity for our clients, stakeholders and colleagues. 

Our teams help companies streamline and effectively manage their global mobility programs in a cost-efficient and compliant manner. Our services focus on providing cross-border compliance and risk assessment for tax, immigration, business travel, rewards and compensation, and remote work. 

Working at Vialto Partners is about getting the chance to be part of a global and dynamic team.  Globally, Vialto Partners has over 6,500 staff and continues to grow.  You will work with clients from a range of industries and different geographical locations. We believe in connecting the world and supporting our colleagues to do the same in their careers by undertaking assignments and opportunities globally that broaden their skills and ultimately benefit our clients. 

Vialto is unstoppable when we work together in a culture of belonging, where everyone can thrive. We encourage employees to bring their true selves and share their unique talents and expertise to positively impact the communities we serve. 

To learn more about what we do, tune in to our podcast On the Move to hear expert insights on issues affecting global mobility, and read about the latest news in the industry.  You can also follow us on Linkedin and Instagram. 

Job Description: 

Key Responsibilities: 

• Generate and distribute accurate and timely invoices to clients based on services provided, terms, and agreements.
• Verify billing information, including contract terms, pricing, and discounts, to ensure accuracy before invoicing.
• Maintain client accounts in the SAP system and update billing records with changes in contract terms, pricing, or other relevant information.
• Assist in the preparation of financial reports, including revenue forecasts, aging reports, and client account summaries.
• Maintain accurate visibility on work in progress (WIP) effectively.
• Provide excellent customer service by addressing billing inquiries and resolving issues promptly and professionally.
• Liaise with engagement and internal teams to resolve billing-related matters.
• Assist in developing and implementing billing policies, procedures, and best practices.
• Ensure compliance with legal and financial regulations related to billing and invoicing.
• Contribute to process improvement initiatives to streamline billing procedures and enhance efficiency.
• Assist in month-end and year-end financial closing processes as needed.
• Maintain accurate and organized financial records and documentation. 

Qualifications: 

• Proficiency in English at a minimum of B2 level in both speaking and writing.
• Higher education, preferably in finance, accounting, or a related field.
• Strong analytical skills with the ability to interpret complex data.
• A positive attitude toward learning and acquiring new processes.
• Demonstrated responsibility for assigned tasks and adherence to deadlines.
• Proactive approach and ability to work effectively as part of a team.
• Openness to international collaboration and working with clients from different cultural backgrounds.
• Knowledge of tax law, preferably in personal income tax, is a plus.
• Practical experience working with MS Excel is advantageous.
• Familiarity with Google Workspace tools is beneficial.

Additional Information:

• Location: Katowice, Poland (Vialto VVN)
• Employment Type: Fixed Term / Full Time / Hybrid

If you are eager to contribute to our team and take on a role that offers both challenges and rewards in a fast-paced, international environment, we encourage you to apply for this exciting opportunity at Vialto Partners.

We are an equal-opportunity employer that does not discriminate based on any legally protected status. Please note that AI technology will be utilized as part of our application process.