Accounting Assistant

Job Summary:

The incumbent provides administrative support for departmental payables and customer service functions. This includes customer orders, credit notes, collections, transfers, bills and other systems, documentation and reporting.

Principal Duties:

• Assists with processing of orders, credit notes, supply chain transfers, and van bills, ensuring accuracy and completeness for submission to the internal stakeholders, daily
• Assist with the investigation and resolution of invoices/credit notes queries, alongside internal stakeholders, to ensure information is processed and updated on the customer accounts
• Assist with the reconciliation and updating of customer accounts, ensuring the release of approved sales orders into the suspense account 
• Assists with coordination and maintenance of internal ordering systems, including review and resolution of error logs as required
• Assists the team with processing customer orders and ensuring any customer issues are rectified, or escalated, accordingly
• Contact customers and clients to follow up on outstanding payments and updating information onto customer accounts
• Assist with credit checks for all potential customers and the creation of their profiles in the in-house accounting system
• Assists with reconciling Assigned Bank and General Ledger Accounts, clearing items within the current month
• Assists with daily verification and reconciliation of bank statements for both foreign and local transfers
• Assists with ensuring clearance of HAL General Expenses Account and Clearing Accounts daily
• Assists with preparing daily Cash Position, Cash and Loan Report, and Weekly Cash Forecast
• Assists with data entry of standard journal entries for the upcoming month
• Posting of invoices and credits to claims and receivables accounts
• Assists with updating the Deposit Logbook, daily
• Assists with coding invoices daily

Qualifications & Experience:

• Completion of FIA
• Completion of ACCA Level 1 & pursuing ACCA Level 2 or an undergraduate degree in Accounting
• At least 1 year of work experience in a similar capacity

Knowledge & Skills:

• Good Customer Service
• Efficient management of time
• Excellent communication skills
• Proficient in Microsoft Office suite
• Sound problem-solving and analytical skills
• Excellent interpersonal skills, team building and collaboration