Bookkeeper

Westmed Pharmaceutical Wholesalers (Pty) Ltd, which is part of the Avacare Health group, is looking for a Bookkeeper to join our team in Walvis Bay, Namibia.

Avacare Health is an integrated healthcare group operating across 3 continents with presence in 22 countries, bringing affordable healthcare to the people through the distribution and supply of pharmaceuticals, medical consumables, consumer health and medical equipment.

Westmed Pharmaceutical Wholesalers (Pty) Ltd, an equal opportunity employer, as specialists in medical equipment and disposables, has a vision is to be the "next-door-neighbour" supplier in medical goods and services, making our equipment and technicians readily available to our customers along the Namibian coast.

Job Overview:

Purpose of the job: The Bookkeeper records daily transactions, upholds business records, transactions, documentation accurately; is involved in day-to-day operations to support the business' finance function. Is in charge of reconciling the expenditures and incomes; and ensuring a smooth financial function of the business on-ground.

Key Responsibilities:

• Collects outstanding balances, ensures timely maintenance of debtor's module and communication with debtors for collection and sends out statements on monthly basis to debtors
• Prepares supplier reconciliations and make payments to suppliers timeously
• Monitors adequate credit limits and has control of accounts for purchases
• Prepares debtors and creditors age analysis
• Takes responsibility for assigned accounts: processes creditor and debtor payments
• Prepares pro forma invoices and verifies payments for those invoices
• Prepares and loads payments on the bank for authorisation
• Reconciles bank statements and bank reconciliations daily or weekly, back to statement and control accounts
• Is responsible for the company's tax returns on ITAS including but not limited to PAYE, VAT, Import VAT and any other tax related queries, preparation of tax reconciliations, submission of tax reconciliations in monthly management pack and in other formats required by management.
• Maintains or builds good communication and relationships with customers, suppliers, vendors and banks (both in verbal and written form)
• Keeps track and records company assets
• Takes responsibility for financial reporting and prepares financial reports for month end
• Extracts month end report from SAGE to Excel; processes new applications
• Arranges payments and monitors incoming funds; ensures the accuracy of month end reporting by processing of accruals, provisions etc
• Prepares month end reconciliations using the Group approved reconciliation template for all balance sheet accounts
• Prepares management accounts for the Group review
• Maintains the accuracy of month end reporting by processing of accruals, provisions etc.
• Supervises the correct entry of employee data in payroll system and the statutory returns (PAYE, SS)
• Ensures the correct journal entry into the accounting system once the payroll is duly approved
• Oversees the reconciliation of payroll control accounts is done at each month end
• Ensures the company complies with any additional laws and regulations applicable
• Scans important company documentation where required
• Prepares tender and RFQ documents for submission before being reviewed and signed off by the General Manager

Desired experience and qualifications:

2 years' work experience at a senior position plus 5 years' experience as an Accountant

Diploma in Finance or Accounting

Good working knowledge of Excel and Sage

Previous experience in an international corporate environment is an added advantage

Valid driver's license and own vehicle is required

What We Offer:

Competitive salary

Comprehensive benefits package

Opportunities for growth and advancement

Duration: Permanent

Closing date for Applications: 25 October 2024

Location: Walvis Bay

If you are a highly motivated individual with a passion for healthcare, please send your resume and cover letter to recruitment@erongomed.com with the subject line "Bookkeeper- Westmed". We look forward to hearing from you!

Westmed Pharmaceutical Wholesalers (Pty) Ltd

Welwitschia Medical Centre, Dr Putch Harries Drive, Walvis Bay

https://westmed.com.na/

Email: recruitment@erongomed.com

Telephone +264 61 296 5900

Only shortlisted candidates will be contacted. If you have not heard back from us within one month of the closing date, please consider your application unsuccessful.