Account Assistant

About TMF Group

TMF Group is a leading provider of employee, financial and legal administration services, helping clients invest and operate safely around the world. Our 10,000 experts in 125 offices across 86 jurisdictions worldwide serve corporates, financial institutions, asset managers, private clients and family offices, providing the combination of accounting, tax, payroll, fund administration, compliance and entity management services essential to global business success.

We have been present in Poland for over 20 years, helping our clients from offices in Warsaw and Katowice, where more than 700 people already work.

Katowice is also the location for our new structure - the Regional Delivery Center, whose task is to serve the European markets of our clients, companies from the Fortune 500 and FTSE 100 rankings. As part of the structures, we are looking for specialists in the field of international accounting & tax, human resources and payroll, and global entity management. We also build teams that will be responsible for handling international funds and supporting internal financial processes of the TMF Group.

At this role you will have possibility to work remotely or hybrid from the office in Katowice.

Job Purpose

As an Account Assistant, you will be supporting the Legal and Accounting Officers for our clients in the Netherlands in handling the full range of legal, compliance, financial and accounting matters. You will be dedicated to creating a long-term relationship with colleagues, clients and business partners and support the team in handling all correspondence, filing and administrative matters resulting from conducting the work for our clients.

Key Responsibilities:

• Build up a strong working relationship with colleagues, clients and third parties (such as business partners - as applicable).
• Monitor the progress of ongoing matters. Identify problems and take actions (in consultation with the Legal and Accounting Officers).
• Draft and process letters, emails, calls and faxes.
• Organize meetings (make reservations, take care of supplies, facilities, etc).
• Establish authorizations and distribute relevant documentation at meetings.
• Handle signature requests; check if all signatures, authorizations are in place.
• Handle administrative aspects of bank accounts (hardcopy and electronically).
• Take care of filing of agreements/bank statements, correspondence and other documents and maintain organized administrative files.
• Ensure proper processing of correspondence to third parties, e.g. Chamber of Commerce, Dutch Central Bank, Tax Authorities and other relevant parties, avoiding delays.
• Prepare and process client entity payments.
• Keep client data and the client database up to date in a timely and accurate manner.
• Keep records per account of own worked hours on a daily to weekly basis in line with the specific fee arrangements with the client.
• Identify problems or unexpected events arising during work and resolve them.
• Act as a gatekeeper to ensure TMF Group meets its obligations as a gatekeeper of the financial system as required by local and international laws and regulations.
• Perform any other tasks and duties as requested or assigned by the Supervisor Accounting, Supervisor Legal and/or Market Practice Manager.
• Assist the Accounting Officers with the follow up on outstanding debts.

Key Requirements

• Bachelor or University degree in Finance, Law, Accounting or Administration field or related
• Preferably a minimum of 1 years relevant working experience
• Excellent English written and verbal communication skills
• Willing to take advantage of learning opportunities to meet needs of current job
• You are a pro-active team player, results-oriented and have problem-solving abilities
• Knowledge or interest in Financial and/or Legal matters
• Willing to become an expert and obtain knowledge on Accounting and Legal requirements set for our industry
• Flexible, analytical, and convincing
• Good organizational skills
• Positive can-do attitude

Working at TMF Group offers

• Convenient central location of the office
• Stable employment
• Flexi-time and remote working
• An international and dynamic environment
• Private medical care
• Life insurance
• Co-financing for the Multikafeteria program (e.g. Multisport card)
• Access to a language platform with 12 different languages to learn
• Access to a mental health and well-being platform offering a variety of functionalities that will support you in caring for your well-being
• Exceptional people and atmosphere
• Christmas and occasional gifts
• Co-financing of holidays (social fund)
• Opportunity to take part in charity projects

* Please note, we will contact selected Candidates only.

Applications close: 30 Aug 2024 Central European Daylight Time

For further information, and to apply, please visit our website via the “Apply” button below.