PwC Middle East

Travel - Hotel Invoice Collation Associate

Location
Amman
Salary
Not disclosed
Posted
05 Jun 2024
Closes
05 Jul 2024
Ref
500797WD
Approved employers
Approved employer
Contract type
Permanent
Hours
Full time
Experience level
Qualified accountant

Description

Established in the region for 40 years, PwC has around 8,000 people in 12 countries across the region: Bahrain, Egypt, Iraq, Jordan, Kuwait, Lebanon, Libya, Oman, the Palestinian territories, Qatar, Saudi Arabia and the United Arab Emirates.

Our regional team operates across the Middle East bringing international experience delivered within the context of the region and its culture. We can bring the collective knowledge and experience of more than 328,000 people across the entire global PwC network in advisory, assurance, and tax to help you find the value you are looking for.

Job Description & Summary

Primary duties and responsibilities

  • Tax-Compliant Invoice Collection: Contact the Hotel within 5 working days after each employee's checkout to obtain tax-compliant invoices for all business stays. Appropriate follow-up action taken for delayed invoices as relevant.
  • Monitor Tracker Data: Regularly update and maintain our internal tracking system to stay current with employee hotel stays and expenditure data. Reporting: Generate and provide reports based on collected invoice data, ensuring accuracy and timeliness.
  • Communication: Collaborate with hotels and team members, both through online booking tools and direct communication, to secure required invoices.
  • Dashboard Proficiency: Utilise dashboard tools and online hotel booking platforms efficiently to track and manage reservations and invoices.
  • Documentation: Maintain well-organized records of all invoices and related communications.
  • Coordinating with PwC Finance Team: Coordinate and work closely with the PwC finance team to ensure tax-compliant invoices are booked and payments are processed on time to payment provider card companies.
  • Hotel Relationship Management: Cultivate and maintain positive relationships with all hotels, particularly their back-office teams, to ensure the timely collection of invoices.
  • Collaboration with Travel Management Company: Work in conjunction with our travel management company and payment providers, such as Conferma Snap tools, to monitor data and secure invoices on time.
  • Process Improvement: Identify and recommend process improvements to enhance efficiency and effectiveness in invoice collection.

Knowledge, skills, and abilities

  • Education: Bachelor’s Degree
  • ​Language: Fluency in English is required, proficiency in Arabic is an advantage
  • ​Overall Experience: 2+ years of overall experience
  • ​Specific Experience: Experience in tax-compliant Invoice Collection, preferably in the travel field.
  • ​Knowledge and Skills: Proven customer service experience with Excellent communication skills, both written and verbal. Previous experience in a similar role involving data tracking and invoice collection is highly advantageous. Proficiency in using dashboard tools and online hotel booking platforms is essential. Strong organisational and time management skills with an ability to meet deadlines consistently. Attention to detail and a commitment to maintaining accurate records. Proactive problem-solving skills and a dedication to process improvement. Knowledge of tax regulations and compliance is a plus.

Travel Requirements

Not Specified

Available for Work Visa Sponsorship?

No

Government Clearance Required?

No

For further information, and to apply, please visit our website via the “Apply” button below.

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