Ministry of Defence

Finance and Systems Administrator Army Reserve

York, Yorkshire and the Humber
05 Jun 2024
26 Jun 2024
Approved employers
Approved employer
Contract type
Full time
Experience level
Qualified accountant

About the job

Job summary

The British Army protects the United Kingdom’s interests at home and abroad, providing a safe and secure environment in which all British citizens can live and prosper. The Army is supported by a civilian workforce that includes 8000+ MOD Civil Servants. This civilian workforce provides a vast range of roles such as teachers, firefighters and psychologists to logisticians, financiers, administrators, project and programme managers and policy staff all of whom enable the Army to deliver its core outputs.

Working within an Army Reserve unit, our civilian staff deliver crucial outputs and play a meaningful part of the team. When you see our service personnel being reported on in the media whilst out on operations around the world, providing support and help to others overseas and at home, or out training so they can be the best at what they do, you will have immense pride knowing you played some part in making it happen!

4th Battalion The Royal Yorkshire Regiment (4 YORKS) are looking for an outgoing and motivated individual, with strong inter-personal skills and an eye for detail, to be part of an innovative and high-performing team with a focus on providing outstanding customer service in the role of a Financial Systems Administrator (FSA). The vacant post is a full-time position and advertised at 37 hours per week.

Ideally, the successful candidate will have previous experience of working in a financial or administrative role and is able to easily adapt to changing priorities.

The vacant post is a full-time position and advertised at 37 hours per week.

Job description

  • The FSA plays a vital role in the delivery of finance and administrative functions to the unit, which is important to ensuring that all military personnel are well administered. 
  • Good administrative and financial processes allow the military personnel within the Battalion to conduct their duties effectively.
  • The candidate will need to be a team-player but be able to work on their own initiative. The right person will need excellent organisational skills and to be confident in their problem-solving ability. They will also have the ability to communicate with confidence to a varied customer base as well as senior leaders.
  • The individual will be responsible for the day-to-day operation of the Public Funds Account using the Cash Office Management system, book-keeping of the unit’s charitable funds and overseeing the accurate and timely processing of pay and allowances for military personnel using a bespoke IT system.
  • The role holder will, as the senior civil service grade within the Battalion, be required to support lower Civil Service grades and Line Managers, with Civil Service procedures.
  • The role holder will also provide timely and accurate advice to military personnel on entitlement to allowances and expenses for periods of temporary duty away from their permanent duty station and is required to authorise expense claims.
  • Occasional travel to the Battalion locations may be required as well as the attendance at role related seminars, conferences and courses across the UK.

Person specification

The ideal candidate will be well organised and will possess strong communication skills in both written and verbal form. They will be able to quickly build good working relationships with a variety of partners, both internal and external to the organisation and be able to provide support to a wide range of people of different backgrounds. They will have good Information Technology skills, including basic Microsoft Office 365, and have excellent time management skills. They will use initiative to prioritise work with minimal direction whilst maintaining an excellent attention to detail. Experience of working in a financial or administrative role would be desirable.

There is a requirement for the successful candidate to hold a MOD Finance Skills Certificate (FSC) and you will be required to gain this within the first 6 months in post. Training and support will be given to complete this successfully. Further learning and development will be tailored to your specific role.


We'll assess you against these behaviours during the selection process:

  • Managing a Quality Service
  • Delivering at Pace
  • Communicating and Influencing
  • Making Effective Decisions


Alongside your salary of £28,300, Ministry of Defence contributes £7,641 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

  • Learning and development tailored to your role
  • An environment with flexible working options
  • A culture encouraging inclusion and diversity
  • A Civil Service pension with an average employer contribution of 27%

Apply before 11:55 pm on Tuesday 25th June 2024

For further information, and to apply, please visit our website via the “Apply” button below.

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