Administrative Manager

A competitive and comprehensive benefits package
23 May 2024
23 Jun 2024
Approved employers
Approved employer
Contract type
Full time
Experience level


The Jersey team consist of three teams of administrators and a team of accounting staff as well as support and secretarial staff. Each of the administration teams manage their own portfolios of clients and structures. The fee earners within the teams are responsible for the administration of the various cases with an ongoing responsibility for their SPVs including incorporation, establishment of transaction, and day-to-day administration. The Jersey team manages wide portfolio of Jersey, Irish, Cayman, and Bahrain SPVs

Some of the things you will be doing:

  • Collaborate with your team to manage a portfolio of clients. Manage the workload of team administrators to ensure work is fairly distributed.
  • Assist the team with technical matters and share knowledge where possible.
  • Ensure that all statutory returns are prepared and submitted as required.
  • Manage team interaction, conducting meetings as appropriate. Take care of and establish good relationships both internally and externally with third parties.
  • Manage key client and intermediary relationships. Communicate openly in a professional manner. Conduct client and intermediary visits as required.
  • Consider at all times the “Money Laundering” and “Know Your Clients” policies and report any concerns to your leader / Compliance Team.
  • Proactively keep up to date with current industry issues.
  • Liaise with the Jersey Financial Services Commission from time to time as needed.
  • Conduct meetings, produce minutes, resolutions, and any other administration duties as requested.
  • Proactively complete client take-on process and ongoing reviews of clients.
  • Ensure client records and systems are kept up to date for your portfolio of clients.
  • Assist the Associate Director / Director in supervising staff within the team, including, mentoring, compliance with standard policies and procedures, recruitment, resourcing, training, and development.
  • Assist the client accounting team in the coordination of the accounts, corporation tax preparation, and liaison with external auditors, where relevant.
  • Provide new, innovative ideas on how to improve the efficiencies of daily tasks.
  • Assist in the management of the financial affairs of the team, including budgeting, monitoring against performance, review of staff time charging, preparation of fee proposals for new and existing clients.
  • Contribute to the department's strategy for growth and participate actively in team and management strategy sessions.

What technical skills, experience, and qualifications do you need:

  • Law Degree / ICSA / STEP / ACCA qualified
  • Comprehensive administrative experience (8+ years)
  • Broad understanding of the wide range of corporate services offered by Intertrust globally
  • Specific, comprehensive experience from a fiduciary environment
  • Have expert knowledge of local legislation / Corporate Governance
  • Strong people management skills and the ability to inspire and develop junior staff members
  • Ability to manage a team
  • Effective communication and interpersonal skills
  • Ability to formulate, consider, and select the most appropriate solutions
  • Ability to work effectively in a team environment

For further information, and to apply, please visit our website via the “Apply” button below.

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