IBDC (Malaysia) Sdn. Bhd.

Admin & HR Executive

Jalan Yap Kwan Seng, Kuala Lumpur
2,500 - 3,000
15 Apr 2024
22 Apr 2024
Approved employers
Approved employer
Contract type
Full time
Experience level
Part qualified, Newly qualified

We are a boutique professional accounting & consultancy firm currently expanding and going through digital transformation and expansion. Hiring for HR & Admin Executive with minimum 2 years of experience in relevant field, responsible, team player with good written English and communication skills.


  • 2 years of work experience in relevant field with SME
  • Familiar with professional firm industry practices
  • Able to start immediately / in 1 or 2 week

Duties and Responsibilities:

  • Attend to general business calls and enquiries
  • Perform general office administrative duties and errands
  • Maintain records, documents, perform data entry and filing
  • Prepare, update and ensure timeliness and completeness of file
  • Maintain office upkeep, maintenance, environment and supplies
  • Process staff claims, leave application and time sheet
  • Prepare payment vouchers for authorization and make payments
  • Prepare sales invoices and follow up on outstanding payment
  • Prepare monthly bank reconciliation and petty cash movement
  • Compile and update employee records (personal file, leave, OT)
  • Process monthly payroll and statutory payments
  • Post job advertisement, candidate screening
  • HR memos and letters Coordinate HR projects (meeting, onboarding, training & interview)
  • Maintain employee positivity and enforce on compliance to Company SOPP, rules and regulations
  • Any other and ad-hoc administrative and HR matters as instructed by superior from time to time


  • Required language(s): English, Bahasa Malaysia, Mandarin
  • At least 2 Year(s) of working experience in the related field
  • Required Skill(s): Microsoft Office, Administration, Organizational, Document Controller, Good Understanding, Common Sense, Good Verbal and Computer Literate Mature mentality, team-player, resourceful, self-motivated with high integrity, ability to maintain confidentiality.
  • High attention to details, responsible and discipline
  • eticulous and able to work independently.
  • Professional industry experience is an added advantage.


  • Diploma/Advanced/Higher/Graduate Diploma
  • Bachelor's Degree
  • Post Graduate
  • Professional Degree
  • Master's Degree