Ministry of Justice

Finance Administrative Officer – Cash and Income (Ref: 81615)

Location
East Midlands (England), East of England, London (region)
Salary
£22,940 to £27,000
Posted
28 Nov 2023
Closes
06 Dec 2023
Ref
327608
Approved employers
Approved employer
Contract type
Permanent
Hours
Full time
Experience level
Qualified accountant

Location

East Midlands (England), East of England, London (region), North East England, North West England, Scotland, South East England, South West England, Wales, West Midlands (England), Yorkshire and the Humber

About the job

Job summary

This position is based nationally

Job description

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Overview

This is a MOJ Finance role processing the everyday income transactions for the Office of the Public Guardian and Criminal Injuries Compensation Authority.

Role Purpose

As MOJ Finance staff we support the Office of the Public Guardian (OPG) which is an executive agency of MoJ. It supports and enables people to plan for both their health and finances to be looked after should they lose capacity in the future. It also safeguards the interests of people who may lack the mental capacity to make certain decisions for themselves. OPG is an unusually commercial part of the MoJ being entirely fee funded and experiencing significant demand for its services year on year.

MOJ Finance also supports Criminal Injuries Compensation Authority (CICA). The Scheme is a government funded scheme designed to compensate victims of violent crime in Great Britain and Scotland.

The Cash Control team are vital in recording the OPG income and cash payments, as a fee funded organisation accurate, reliable reporting is fundamental to the organisation’s leadership. Co-ordinating the team posting daily activities supporting the Cash Control Manager ensuring all stakeholders receive the required information. They are also responsible for recording CICA income and cash payments regarding the compensation scheme.

Finance Administration Officers are key at ensuring completeness in transaction recognition. There are high volumes of transactions that require a strong eye for detail.

To work as part of a finance team ensuring the accuracy, completeness and timely recognition of cash and income. The role involves carrying out transaction processing, basic reconciliation of accounts and a variety of other duties commensurate with the grade and role as required.

This post sits within the OPG and CICA Finance team and will report to the Accounts Assistant.

Responsibilities

You will be required to carry out some or all the following responsibilities, activities and duties associated with the group:

Cash recognition

  • To prepare and upload the daily bank statement into the ledger for all OPG bank accounts and the CICA main account
  • To reconcile the uploads to the bank statement ensuring completeness of the cash balance
  • Investigate any unknown bank statement items
  • Process cancelled cheques
  • Support the compliance with the Service Level Arrangements
  • Ensuring compliance with journal log and controls
  • To ensure prompt notification to relevant colleagues in OPG of refer to drawer and other dishonoured payments
  • Receive and investigate notifications from the bank
  • To adhere to prescribed job cards and financial controls.

Income recognition (Power of Attorney and Supervision)

  • To upload income schedules to ensure timely recognition for:
    • Power of Attorney
    • Supervision
    • From all different income routes, card payments and online bank submissions.
  • Review and problem solve the income that cannot be easily posted
  • Support the compliance with the Service Level Arrangements
  • Posting income journals and ensuring compliance with our journal log and controls
  • Ensure timely clearing of the suspense account
  • To undertake reconciliation of financial files to records submitted from the business taking prompt action to address any problems identified
  • To adhere to prescribed job cards and financial controls.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

Key skills and knowledge

  • Excellent interpersonal skills and a proven record of building strong working relationships with customers, partners, and stakeholders.
  • Strong IT skills and proficient with MS Office applications (e.g., Excel, Word, PowerPoint).
  • Good written and verbal communication skills.
  • A great attention to detail, there are high volume of transactions that will need to be carefully processed

Success Profiles

Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.

Civil Service Behaviours

The following Civil Service Behaviours are essential to this post and will be assessed upon application:

  • Delivering at Pace
  • Working Together
  • Making Effective decisions

If we receive a large volume of applications, we reserve the right to conduct the sift based on one lead behaviour. The chosen lead behaviour for this campaign is Delivering at Pace.

In addition to Civil Service Behaviours identified above, we will be using Experience and Technical standards to assess candidates, further details below:

  • Work history will be required at application stage
  • Strong IT skills and proficient with MS Office applications (e.g., Excel, Word, PowerPoint).
  • A great attention to detail is required, there are high volume of transactions that will need to be carefully processed

Travel

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances.

Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

A base location near or within the region will be allocated to the successful candidate, as set out below. The post holder is expected to meet their own travel costs to and from their base location. If required to attend a location other than their base location, post-holders may be entitled to claim some or all any extra expense (beyond the usual base location travel costs) in line with the T&S policy.

The successful candidate will be appointed to either one of the locations specified in the advert or, if nearer to their home, an alternative MoJ office location in the region which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed upon completion of pre-employment checks.

You are advised to access the JCC/JSO office map, which is updated whenever a new JCC/JSO site opens, to determine potential travelling times and distances to MoJ locations before applying for a job.

For further information please feel free to contact ammar.ali@justice.gov.uk

Person specification

Please refer to Job Description

Behaviours

We'll assess you against these behaviours during the selection process:

  • Delivering at Pace
  • Working Together
  • Making Effective Decisions

Technical skills

We'll assess you against these technical skills during the selection process:

  • Excellent interpersonal skills and a proven record of building strong working relationships with customers, partners, and stakeholders.
  • Strong IT skills and proficient with MS Office applications (e.g., Excel, Word, PowerPoint).

Benefits

Alongside your salary of £22,940, Ministry of Justice contributes £6,102 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

  • Access to learning and development
  • A working environment that supports a range of flexible working options to enhance your work life balance
  • A working culture which encourages inclusion and diversity
  • A Civil Service pension with an average employer contribution of 27%
  • Annual Leave
  • Public Holidays
  • Season Ticket Advance

Apply before 11:55 pm on Tuesday 5th December 2023

For further information, and to apply, please visit our website via the “Apply” button below.

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