Senior Roving Finance Manager, RAI

Requisition ID: req41450

Job Title: Senior Roving Finance Manager, RAI

Sector: Finance

Employment Category: Regular

Employment Type: Full-Time

Compensation: USD 81,770.00 - 91,390.00 Salary

Location: New York, NY HQ USA

Job Description

Job Overview/Summary:The Roving Finance Manager's (RFM) main responsibility is to cover Finance Manager-level gaps in the US RAI network. In this role the RFM is expected to step in and take over the FM functions of an office in absence of the FM, and/or as needed to assist an FM in completing FM functions within the office as needed. The Roving FM will need to travel with extended stays at sites as needed, as well as provide remote support to multiple sites. In this capacity, the RFM will work under the supervision of the Budget and Planning Director, US RAI, and the Associate Controller, Program Finance in consultation with the Regional Directors and Regional Finance staff.

Major Responsibilities:

Finance

• Cover (or provide support when needed) the functions of the office FM, including:
  • Accurately track and analyze expenses and revenue; advise leadership with the objective that annual revenue exceeds operating expenses.
  • Ensure office compliance with IRC's accounting policies vis-à-vis fund accounting as noted in IRC's finance manual and generally accepted accounting principles.
  • Review all accounting transactions to ensure proper coding and record transactions within IRC's accounting software.
  • Prepare journal entries to record HQ transactions in the accounting software.
  • Prepare monthly financial reports and submit to IRC HQ as per scheduled due dates.
  • Reconcile regional office's database against HQ's database monthly and investigate and resolve differences in coordination with Finance staff.
  • Facilitate external and internal audits as needed.
  • Prepare financial reports to various donors as per contractual obligations and coordinate their submission.
  • Supervise the regional offices' banking arrangements as needed.
  • Prepare annual and quarterly cash budgets and submit the monthly cash transfer requests.
  • In coordination with department leadership, prepare the annual operating budget and subsequent reforecasts in accordance with established guidelines.
  • Collaborate closely with the local program and development teams as well as headquarter-based finance, business development, and awards management units on grant/contract budget development, tracking and reporting.
  • Prepare grant-/project-specific monthly actual to budget report and coordinate the submission of approved reports to the Regional Director. Approval for site submissions is done preliminarily by ED prior to RD approval.
  • Provide clear and transparent guidance to programs on their respective projects, grants, and contracts; clearly communicate and facilitate financial discussions with non-finance staff.
  • Ensure all staff have Integra/Power BI access with accurate security roles.
  • Provide supervision, support, and guidance to finance staff as appropriate.
  • Responsible for keeping the office balance sheet clean and awards are closed timely and appropriately.

Administration & Internal Controls

• Cover the functions of the office FM, including:
  • Provide high level leadership to assigned team in accordance with the IRC's People Manager Standards, including:
  • Weekly one-on-one meetings with direct reports and regular team meetings
  • Effective delegation of duties and responsibilities
  • Consistent and ongoing feedback and communication
  • Extensive professional development support and coaching of team members
  • Be an active, contributing member of the local Leadership Team.
  • Work closely with the Operations Manager to ensure offices are efficient and effective in the areas of infrastructure, contractors and vendors, inventory, equipment and supplies, protocol and procedures, and planning.
  • Safeguard the organization's assets by implementing IRC's Internal Control procedures
  • Review current service agreements for cost effectiveness and recommend changes as appropriate.
  • Maintain grant and contract files for all programs.
  • Develop and/or update office procedures to increase efficiency and effectiveness.
  • Provide support to multiple sites at the same time as needed (remote)
  • Provides additional support to offices on special projects and shared priorities for the organization.
  • Other duties as assigned.

Job Requirements:

• Strong commitment to ensuring the success of the IRC mission while adhering to the values of service, accountability, integrity, and equality as defined in the IRC Way.
• Undergraduate degree required, preferably in related field such as Finance, Accounting, or Business Administration. Graduate degree preferred.
• At least 6 years of progressively responsible finance, budgeting, and accounting practices experience required, preferably in a grant-driven, not-for-profit, social services environment.
• Experience managing financial operations across multiple states preferred.
• Prior team management experience strongly preferred.
• Proven computer-based accounting skills, including spreadsheets and other financial related software programs; experience using Microsoft Dynamics, Integra, Power BI or other similar integrated enterprise resource planning (ERP) software strongly preferred.
• Proficient in general office software programs like MS Word, Excel, email, and internet
• Proven ability to work as a team member in a cross-cultural environment.
• Excellent verbal and written communication skills
• Ability to prioritize and manage time effectively.
• Ability to effectively work with HQ finance staff.
• Fluency in English, written and spoken.
• Availability to travel and relocate for 2-3 weeks at a time.

Working Environment: Working Environment: Standard office work environment. Travel up to 50% of the time.

Compensation: Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirement.

COVID-19 Vaccination Requirement: In accordance with IRC's duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires new hires to furnish proof of vaccination against COVID-19 in order to be considered for any in-office or hybrid positions. All IRC US offices require full vaccination to attend any in-office functions (e.g., meetings, trainings).

Commitment to Diversity and Inclusivity: IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

US Benefits: We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days (depending on role and tenure), medical insurance starting at $145 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare, childcare, and commuter costs, a 403b retirement savings plans with up to 4.5% immediately vested matching contribution, plus a 3-7% base IRC contribution (3 year vesting), disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.

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