Accounts Payable Supervisor SSA

JOB TITLE: Accounts Payable Supervisor SSA (Sub Saharan Africa)DEPARTMENT: FinanceREPORTING TO: Financial Controller MEALOCATION: Bedfordview, Johannesburg South Africa

ADDITIONAL INFO

• The role is temporary and will have a 12 month contract in order to create improved / automated processes and instill best practice
• The Company financial year end is the 31st of December - hence limited leave may be granted in December
• Overtime might be required during month ends or financial year end

PURPOSE OF POSITIONTo ensure accurate and timeous supplier payments, inclusive of SLA governance and relationship management.Driving process improvement will be a key aspect of the role. This role is a leadership position and providing support, mentoring, and coaching is an important part of the role.KEY RESPONSIBILITIESMain Responsibilities

• Manage the accounts payable process, ensuring that all invoices are processed accurately and in a timely manner.
• Implementation of Standard Operation Procedures for Accounts Payable, implementation of automated processes i.e. automation of invoice processing, loading of payments etc.
• Review and approve invoices for payment, ensuring that all invoices are accurate and comply with company policies and procedures, and SARS regulations.
• Check and release employee expense claims on Concur, ensuring that all claims are accurate and comply with company policies and procedures.
• Ensure that all vendor inquiries are resolved in a timely manner.
• Maintain accurate and up-to-date records of all accounts payable transactions, including Vendor Master Data.
• Develop and maintain relationships with vendors to ensure timely and accurate payment processing.
• Collaborate with other departments to ensure that all invoices are properly allocated to the correct general ledger accounts.
• Manage the month-end close process for accounts payable, ensuring that all accruals are accurately recorded, including reviewing and approving journals.
• Financial analysis of new and existing suppliers
• Review supplier reconciliations prepared by the accounts payable team
• Review balance sheet reconciliations of accounts payable team
• Reporting on and managing key metrics: DPOs; payment on time; payment errors

Staff Management

• Manage the output of staff members within the team; the 2 Creditors Clerks are supervised by this role
• Liaise between teams to facilitate smooth interaction and problem solving
• Provide development and guidance to help staff reach their potential
• Regularly review and manage staff performance, recognizing high performance and ensuring poor performance is corrected
• Ensure that Management intentions are communicated to the team
• Ensure staff achieve all deadlines
• Ensure staff adhere to company policy and procedures

Continuous Process Improvement

• Continuously look for ways to improve the accounts payable process, including identifying areas for automation and process improvement.
• Inspiring and supporting others in making positive change

DELEGATION OF AUTHORITYAs per the actual Schedule of Levels of Authority.POSITION RELATIONSHIPSInternal

• Finance team
• Business Units

External

• Suppliers

MEASURES OF PERFORMANCE (INDICATORS)Leading Indicators

• High accuracy in processing supplier payments and employee claims payments according to individual SLAs
• Dealing effectively and efficiently with internal/external invoice queries for suppliers and employees
• Maintaining good relationships with suppliers to ensure timely and accurate processing.
• Meeting objectives per the daily management scorecard for accounts payable

Lagging Indicators

• Meeting objectives per the Global controllership scorecard
• Providing an efficient and accurate service to our customers and meeting SLA agreements in terms closing out invoices, payments and document submissions within the allocated time frame.
• High satisfaction from business operations when expectations are met within SLA timelines for supplier and employee claims payments

PERSONAL QUALIFICATIONS & EXPERIENCEEducation/achievements

• Bachelor's Degree in Finance, Accounting or related field (preferred)
• National Diploma in Accounting or related field
• Bookkeeping qualification

Experience/Knowledge

• Minimum of 5 years of experience in accounts payable.
• Supervisory experience in accounts payable or a related field.
• Previous experience using an ERP system
• SAP Business 1 knowledge (prefered)

Specific Skills

• High attention to detail and accuracy with methodical working methods
• Proficiency in MS Word, PowerPoint & Excel
• Excellent communication skills
• Strong English written skills with exemplary spelling
• Ability to work without supervision, under pressure and meet strict deadlines
• Ability to be flexible and agile in a high-pressure environment

Potential Skills

• Ability and aspiration to progress through to other senior finance roles

Gilbarco Veeder-Root represents the leading brands of solutions and technologies that provide convenience, control, and environmental integrity for retail fueling and adjacent markets. In 2002, the Gilbarco and Veeder-Root companies combined into one marketing brand, with distinctive and complementary business lines, services, and sales capabilities. Veeder-Root is the world's leading supplier of automatic tank gauging and fuel management systems and one of the few companies in the industry to design, manufacture and service its own products; supplying and integrating the broadest range of new and proven technologies to reduce cost of ownership, enhance environmental integrity, and improve performance and profitability for petroleum marketers and commercial fueling enterprises worldwide.

Vontier is a $3B global industrial technology company focused on smarter transportation and mobility. Our five operating companies-Gilbarco Veeder-Root, Global Traffic Technologies, Teletrac Navman, Matco Tools, and Hennessy Industries-are united by a powerful purpose: mobilizing the future to create a better world. Our portfolio of trusted brands includes market-leading expertise in mobility technologies, retail and commercial fueling, fleet management, telematics, vehicle diagnostics and repair, and smart cities. Vontier's pioneering solutions advance safety, security, efficiency, and environmental compliance worldwide.Energized by our shared purpose and values, we have a strong culture shaped by a deep organization-wide commitment to inclusion, diversity, and equity (ID&E) and corporate responsibility. Eight vibrant global employee resource groups serve as powerful focal points for connection, community, and advocacy, and we actively support community causes through Vontier Cares. We offer flexible remote and in-person, open-space work options.The Vontier Business System (VBS), our engine for success and our competitive advantage, powers every aspect of our business performance through a continuous improvement mindset. As we look to the future, we will continue to evolve VBS to prepare our teams for new challenges and opportunities, and to stay on the forefront of changing technologies through fast iteration and focused experimentation. To learn more about us visit: www.vontier.com