Subcontract Team Member

About the role

Balfour Beatty is currently looking for a Subcontract Team Member to work in our Finance Team based in Quorum Business Park, Newcastle upon Tyne.

Please Note: This role offers a hybrid office / work with a minimum of 3 days a week in the office with flexible working hours.

The Subcontract team provide financial, administrative and clerical support to the organisation. We contribute to ensuring sure our supply chain are paid to terms through processing, verifying and reconciling subcontract payment certificates received into the company.

What you'll be doing

As Subcontract Team Member, you will have the following accountabilities:

Role Specific

• Processing and payment reviews including, daily, weekly, and urgent requests;
• Subcontract rotation work including:
• Approving of subcontract payment certificates;
• Reviewing output from automated reports;
• Requesting Authenticated Tax Receipts (ATRs);
• Dealing with rejections, holds, and payment/VAT holds;
• Managing daily workflow of queries
• Ensure that supplier accounts are paid in accordance with agreed terms;
• Solve queries on subcontract payments and orders in conjunction with procurement and business teams;
• Deal with e-mail queries from internal stakeholders and external suppliers;
• Maintaining process manuals;
• Assisting with general research and projects.

Team Specific

• Communicate within the team to resolve queries efficiently;
• Engage positively with team meetings, huddles and wider business forums;
• Support team members with workload during time of absence or high activity, to ensure business needs are met;
• Maintain good knowledge of ERP and other systems.

Who we're looking for

The following qualities are essential:

• Self-motivated with an aptitude to accept responsibility for own learning and development;
• Organised with the ability to prioritise and multi task due to high volumes of work and tight deadlines;
• Meticulous and accurate with impeccable attention to detail;
• A confident communicator with a good telephone manner and able to build relationships with suppliers and stakeholders;
• Ability to demonstrate a strong customer focus and a passion for quality service delivery;
• Ability to work well within a team;
• Flexible and able to adapt to working in different teams as required; and
• Proficient in Microsoft Excel, Word and Outlook. A

The following experience is desirable:

Working towards Association of Accounting Technicians Level 2 or other professional exams.

Experience of working within the Oracle ERP system

Why work for us

Day in, day out, our teams deliver amazing projects in challenging conditions; developing, managing and maintaining the vital infrastructure and public spaces that modern economies, societies and communities rely on.

Balfour Beattys Enabling Functions includes our centralised HR, IT, Procurement, Finance, Health & Safety, Sustainability and Comms teams. Together we support Balfour Beatty to deliver projects on behalf of our clients. We operate according to our Build to Last values of Lean, Expert, Trusted, Safe and Sustainable.

About us

At Balfour Beatty we are committed to creating a diverse workforce and an inclusive culture where everyone can be themselves and reach their full potential, not only because this is the right thing to do, but because it makes us a better business. To ensure we deliver on this commitment, we have a UK Diversity and Inclusion Action Plan which sets out the wide range of targeted, proactive, measurable steps we are taking to make this a reality. You can read our UK Diversity and Inclusion Action Plan in full at www.balfourbeatty.com/value_everyone

To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and Women into Construction. In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role.

Further information on Disability Confident can be found at: https://disabilityconfident.campaign.gov.uk/

For further information, and to apply, please visit our website via the “Apply” button below.