Expense Administration Senior Representative

Krakow, Poland
Attractive salary with rich benefit and bonus package
07 Feb 2023
27 Feb 2023
Approved employers
Approved employer
Contract type
Full time
Experience level
Qualified accountant
Expense Administration Senior Representative
At Brown Brothers Harriman, we believe no job is too big or small for any of us to handle if it helps our clients. We value passionate, committed people who enjoy collaborating with others to find new solutions to complex business challenges. We are looking for the type of person who speaks their mind, truly listens and steps outside their role to add value wherever they can.

Someone who is driven to get things done and views obstacles as an exciting challenge that demands a creative solution. Above all, we seek someone who takes great pride in their work and is inspired and motivated by their role in protecting and enhancing our client’s financial well-being.

Brown Brothers Harriman is currently recruiting an Expense Administration Senior Representative. The Senior Expense Representative is a seasoned member of the team and has proven to be well versed and consistent contributor in all facets of the Expense Administration function. The Senior oversees and administers to fund expense accounts while also providing review oversight and guidance to the Expense Administration Representatives. The Senior also provides leadership, mentoring and training to the Representatives related to the ongoing review and administration of invoices, forecasts, accrual calculations, reporting and daily operations.


  • Experience in financial product accounting, financial product reporting, or basic accounting and analysis preferred
  • Aptitude for numbers, accuracy and analysis
  • Ability to work quickly and accurately under pressure
  • Strong written and oral communication skills
  • Working knowledge of accrual based and cash-based accounting
  • Ability to adapt to, and utilize, new systems and tools as they become available
  • Above average time management skills to meet the daily demands of assigned responsibilities while also attending to the requests and needs of the Expense Administration Reps and Expense Administration Supervisors
  • Highly developed interpersonal and relationship skills to present themselves as a mentor and resource to internal colleagues and client contacts
  • Be highly engaged in the team’s collective work to foster a highly collaborative and positive team environment
  • Working knowledge of mutual fund products, multi class accounting, and the components of an NAV
  • Proactively anticipate client needs and respond effectively to client inquiries
  • Consistently meet the demands of daily responsibilities, assigned work, and the mentoring, training and guidance needs of the representatives

What We Offer:

  • Private medical care for you and your family
  • Life Insurance
  • Hybrid Working Opportunities
  • 2 additional days added to your holiday calendar for Culture Celebration and Community Service
  • Various additional benefits including professional training and qualification support
  • Subsidised cafeteria
  • Contracts for an indefinite period of time with no probation period

Some of your key responsibilities include:

  • Calculates and maintains fee calculations and statistical information assigned to expense accounts (frequency may be daily, monthly, quarterly, annually or ad hoc depending on expense type or client request)
  • Reviews, tracks and forwards on for processing all invoices assigned and/or those specifically related to assigned expense accounts
  • Maintains and administers to each assigned expense account’s budget and forecasting process
  • Assists with any fund events impacting the expense structure for assigned accounts as events go into effect such as product launches, mergers, liquidations or other client directed changes
  • Assists where required with periodic wires, journal entries, adjustments, or other manual efforts related to expense administration
  • Takes ownership of assigned expense accounts and is continually prepared to support all accrual rate changes, periodic adjustments, daily fluctuations, ad hoc inquiries from pricing teams, and reporting inquires related to both the balance sheet and the statement of operations related to assigned expense accounts
  • Prepares, maintains and evolves periodic reporting (control reports, board reports, etc.) as required internally or externally by the client(s)
  • Effectively communicates findings to clients and to colleagues either verbally or written as required
  • Continually reassesses, develops, and implements processes that will increase efficiency within the team, while maintaining the highest standards of analysis and levels of output
  • Utilizes effective analytical and research techniques to resolve inquiries
  • Assists with projects and changes as requested
  • Assists with process maintenance and updates as needed
  • Provides consistent, positive mentoring and development of Administrator skills and levels of productivity
  • Ensures consistent, positive development of Senior level technical and leadership skills

For further information, and to apply, please visit our website via the “Apply” button below. 

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