Corporate Services Assistant

Key Duties & Responsibilities:     

1 - PAYROLL

• Prepare application forms for the registration of new employers and employees with Statutory Bodies
• Prepare TD1s on behalf of the client or assist the client in the preparation before the first pay cycle.
• Prepare payroll calculations for clients in accordance with the approved SOP.
• Prepare the statutory remittances each month before the deadline.
• Liaise with clients for statutory payment and collation of payments each month before the deadline.
• Update Summary of Wages and Statutory Reconciliations at the end of each month.
• Prepare TD4 Summaries and Forms by the 15th of February each year.
• Prepare forms for the acquisition of NIS Clearances.
• Logging & Scanning all payments and documents that are submitted to National Insurance Board.
• Submission of payments and documents to the National Insurance Board.
• Assist in the completion of NIS Benefit Claims
• Assist the Corporate Services Officer or Manager as required in the facilitation of Audits and Reviews.
• Liaising with the clients for relevant information and on any queries.

2 - COMPANY SECRETARIAL

• Update Secretarial files in accordance with SOPs
• Preparation of Corporate Secretarial Documents such as Annual Returns, Notices of Change and Return of Beneficial Ownership etc
• Liaising with the clients for relevant information and on any queries.

3 - TAXATION

• Update Tax files in accordance with SOPs
• Prepare application forms for the registration of BIR, PAYE and VAT file numbers
• Assist in the preparation of Quarterly Taxes, Corporation Tax Returns, Individual Tax Returns, Tax & VAT Clearances etc
• Collation of Payment of Taxes and Submission of Forms to BIR on or before the statutory deadlines.
• Logging & Scanning all payments and documents that are submitted to Inland Revenue
• Submission of payments and documents at the Inland Revenue
• Liaising with the clients for relevant information and on any queries.

4 - MISCELLANEOUS

• Package and return client records and receipts in a timely manner.
• Assist Corporate Services Officer or Manager as required with assignments.
• Address all client miscellaneous requests under the direction of the Manager or Corporate Services Officer
• Provide administrative support to the Manager or Corporate Services Officer