Project Management, AVP

Recruiter
State Street
Location
Dublin 2, Ireland
Salary
Not disclosed
Posted
08 Dec 2022
Closes
13 Dec 2022
Ref
R-722460
Approved employers
Approved employer
Contract type
Permanent
Hours
Full time
Experience level
Manager

1. JOB SUMMARY -

Reporting to the Program Manager (VP), the Project Manager is responsible for delivery of projects within the Transfer Agency Department.

He/she will actively lead project meetings, monitor the progress of the assigned projects and provide updated status to the business units. The Project Manager will document issues, coordinate solutions and monitor their closure. The Project Manager is also responsible for the coordination of testing and implementation of the project. He/she will assist in the development of procedures, controls and training. The Project Manager will be expected to work on several projects at one time.

The successful candidate will work closely with internal and external stakeholders to agree priorities, monitor progress against objectives & deliverables, and report key issues and risks.

The role will have a strong emphasis on managing the client pipelines, prioritizing and delegating work to team members, providing accurate and timely estimates, with the ultimate goal of ensuring successful completion of the project.

Depending on the program, this may be a client facing position and would involve frequent client interaction at both a project and program level.

2. JOB DUTIES -

  • Management of client-facing and/or internal projects
  • Develops the Business Case in conjunction with the Project sponsor.
  • Defines project scope based on the Project sponsor’s objectives together with input from the appropriate stakeholders, both internally and externally
  • Liaises extensively with clients where applicable to establish exact requirements, agree solutions and define timeframes for project deliverables
  • Proactive identification and management of project risks, ensuring that the appropriate measures are taken to ensure that all stakeholders have an appropriate appreciation of the key risks and that the required steps to mitigate these risks are completed.
  • Thorough documentation throughout the project life cycle
  • Issue tracking and management, ensuring that the appropriate stakeholders are in agreement with the resolution steps
  • Reports project status and issues to business unit on a regular basis.
  • Coordinates User Acceptance Testing and implementation planning
  • Interfaces with other business units involved in the project and coordinates the project team and activities across all organizations involved in the project
  • Coordinates internal Legal & Risk requests
  • Works within the Transfer Agency Project Office structure and ensures that all standard templates and governance are completed
  • Understand and manage expectations upfront both internally and with the client(s) on the level of detail required for high level estimate sign off and budget approval.
  • Proactive identification and management of project risks, ensuring that the appropriate measures are taken to ensure that all stakeholders have an appropriate appreciation of the key risks and that the required steps to mitigate these risks are completed.
  • Governance on client sign offs on documentation e.g. Scope doc, BRD.
  • Input to and attend all project steering meetings.
  • Input to and attend where required all client forums e.g. Monthly Service Reviews, Strategic meetings, Cross Border user forums etc
  • Ensure that any lessons learned are cascaded within broader Change Management area for learning and development.
  • Tracking of all time and providing visibility to client and internal stakeholders.
  • There may be staff management responsibilities with this role

KNOWLEDGE, SKILLS & EXPERIENCE REQUIRED –

  • Minimum 7-10 years of management/supervisory/project management experience in financial services.
  • University degree in accounting, banking, finance, business administration, or equivalent professional qualification.
  • Program/Project management certification e.g. PMP/Prince II.
  • Advanced computer skills (MS Office: Excel, Word, Power Point, Outlook, Project).
  • Knowledge of Transfer Agency function an advantage.
  • Good organisational skills.
  • Strong attention to detail.
  • Ability to work to deadlines
  • Strong problem solving skills.
  • Excellent verbal and written communication skills.
  • Strong Presentation and Facilitating skills
  • Ability to interact with stakeholders at all levels particularly at a senior level.
  • Self motivated, innovative and analytical.
  • Good prioritisation and time management.
  • Good people management & supervisory skills.
  • Ability to engage successfully in multiple initiatives simultaneously.
  • End to end experience of project lifecycle.
  • Experience of managing globally dispersed project teams and working groups.

For further information, and to apply, please visit our website via the “Apply” button below.

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