Finance Administrator

Allied Media Projects is committed to fostering a healthy, exciting workplace environment in which talented humans combine forces to accomplish incredible things. As we manage more and more funds for our fiscally sponsored projects, we need to grow our accounting capacity to meet this growing need. Our accounting team works with an emphasis on collaboration, creative problem solving, and excellent service to our fiscally sponsored projects. 

Role Overview

The Finance Administrator is responsible for overseeing treasury activities at Allied Media Projects, coordinating communications, and fielding immediate requests for support. They provide crucial daily management of the department duties. 

Responsibilities

• Coordinate general accounting email inbox, including converting correspondence into assigned support tasks in the ticketing system
• Review daily accounting support requests in the ticketing system and coordinate tasks to appropriate team members
• On Tuesdays and Thursdays, complete bank deposits to ensure all cash transactions are completed within the relevant week.
• The weekly download of all banking transactions, documenting cash received and automated payments into accounting software.
• Lead wire transfer and manual check issuance processes. Securely file all materials and records related to physical check stock

• Correspondence with bank and payment processing services for daily needs and payment process resolution, including completing different applications for payments 
• Coordinate stock transfer contributions, including assessment of the value of contribution based upon average value on the day received

• Reconcile bank statements and payment processor statements, including comparing the general ledger for number, date, payee, and amount.
• Complete documentation and reconciliations of merchant and banking activity about donor contributions and related disbursement transactions
• Manage and oversee the use of debit cards, including disabling debit cards for those who have not submitted required reports
• Assist Accountant Manager as needed with other requests. 

Qualifications Need to have…

• Knowledge of generally accepted accounting principles (GAAP) and generally accepted auditing standards (GAAS) is a plus.
• Excellent verbal and written communication skills.
• Intermediate to advanced user experience with Microsoft Excel and an ability to easily learn new databases and systems.
• Ability to work independently and in a fast-paced environment.
• Ability to anticipate work needs and interact professionally with customers.
• Excellent organizational skills and attention to detail.
• Must maintain a high degree of professionalism, discretion, and confidentiality at all times.
• High school diploma or equivalent required.
• At least two years of experience in a similar role in a mid-size nonprofit is required.

Nice to have…

• Knowledge of AMP’s Network 
• An understanding of fiscal sponsorship 
• Associate or Bachelors’ Degree in Accounting preferred.