AAT Apprentice Ledger Clerk

Duties include:

• Processing of the purchase ledger function.
• Processing of subcontractor ledger function.
• Processing of staff expenses.
• Processing of company credit cards.
• Additional accounts department responsibilities.
• Ensuring delivery tickets are submitted from sites on a timely basis and assisting with inputting them onto the computer system (this will reduce as we roll out Coins across the Company).
• Inputting all systems invoices onto the computer system, ensure goods invoiced agree to delivery notes, and values invoiced agree to orders.
• Inputting all outside system invoices onto the computer system, ensuring they are authorised in line with the authorisation policy.
• Control of purchase orders and creditor system ensuring that invoices submitted to higher management for approval are kept to a minimum.
• Liaising with suppliers or commercial department to correct any invoices held on query and obtain credit notes where necessary.
• Preparing payment runs both on the accounts system and on the BACS system.
• Ensuring payments to suppliers are in line with their ‘Standard Terms and Conditions’ taking best advantage of any discounts available.
• Sending out of remittance advices.
• Processing all non-construction related subcontractor invoices, ensuring they are authorised in line with the authorisation policy
• Processing of monthly valuations prepared by the Commercial departments.
• Preparing payment runs both on the accounts system and on the BACS system.
• Sending out of remittance advices and copies of valuations.
• Posting of staff expense claim forms.
• Ensuring all expenses claims are in line with the expenses policy.
• Ensuring expense claims are authorised in line with the authorisation policy.
• Preparing payment runs both on the accounts system and on the BACS system.
• Posting of company credit cards.
• Ensuring company credit card purchases are authorised in line with the authorisation policy.
• Having a working knowledge of other tasks within the finance department (except payroll) to assist with cover in absence of that colleague for whatever reason.
• To liaise with external parties as required for the proper performance of your duties.
• Production of reports and information to other colleagues within the department to assist in the preparation of management accounts and other financial reports.
• Complete the necessary filing.