Team Leader - Fund Expense Administration

Krakow, Poland
Attractive salary with rich benefit and bonus package
23 Sep 2022
03 Oct 2022
Approved employers
Approved employer
Contract type
Full time
Experience level
Qualified accountant

At Brown Brothers Harriman, we believe no job is too big or small for any of us to handle if it helps our clients. We value passionate, committed people who enjoy collaborating with others to find new solutions to complex business challenges. We are looking for the type of person who speaks their mind, truly listens and steps outside their role to add value wherever they can.

Someone who is driven to get things done and views obstacles as an exciting challenge that demands a creative solution. Above all, we seek someone who takes great pride in their work and is inspired and motivated by their role in protecting and enhancing our client’s financial well-being.

Brown Brothers Harriman is currently recruiting an Expense Administration Team Leader. The Expense Administration Team Leader oversees a staff of Expense Administration Supervisors responsible for the daily and ongoing execution of Expense Administration on behalf of our client’s funds including the administration of invoices, expense related forecasts and budgets, accrual calculations, periodic reporting, process maintenance and improvements, and implementing new client directed and BBH directed initiatives. The position provides support to the Expense Administration Manager while also providing leadership and guidance to the Expense Administration Supervisors. The position also oversees service delivery to assigned client groups and is also responsible for systems enhancements as they relate to Expense Administration and the development of the team.


  • BA/MS degree and/or equivalent work experience
  • Minimum of 5+ years of experience in financial product accounting, fund accounting or basic accounting and analysis preferred
  • Prior supervisory or management experience; strong desire to manage others and a willingness to provide the necessary support and leadership for their development
  • Entrepreneurial and Self-motivated, capable of monitoring and completing a variety of projects simultaneously
  • Strong verbal and written communication skills
  • Proven ability to work in a deadline oriented, client-driven environment, being well organized and detail oriented
  • Be highly engaged in the team’s collective work to foster a highly collaborative team environment
  • Advanced knowledge of mutual fund products, multi-class accounting, and the components of a NAV
  • Proactively anticipate client needs and respond effectively to client inquiries

What We Offer:

  • Private medical care for you and your family
  • Life Insurance
  • Hybrid Working Opportunities
  • 2 additional days added to your holiday calendar for Culture Celebration and Community Service
  • Various additional benefits including professional training and qualification support
  • Subsidised cafeteria
  • Contracts for an indefinite period of time with no probation period
Some of your key responsibilities include:  
  • Assists in the evaluation and development of enhancements to BBH systems for control, processing and reporting purposes as dictated by client or internal initiatives
  • Continually meets with direct reports to review current processes and the strengths and weaknesses of those processes; responds appropriately with modifications, maintenance or new implementations
  • Oversees planning, coordination, preparation and reviews of all expense budgeting processes, expense structure implementations, pro forma requests, system implementations and internal and client initiatives
  • Allocates client related services appropriately to each Expense Administration Supervisor and associated team
  • Participates in development of team metrics and monitors ongoing productivity and volume measures for all processes at a detailed and aggregated level for all internal and client-based activities
  • Stays ahead of industry issues, regulatory changes, and best practices for all Expense Administration practices and effectively communicate these internally and externally where required
  • Communicates to and trains staff on applicable laws and regulations as they pertain to the mutual fund and investment services industry
  • Maintains knowledge over applicable laws, regulations and interpretations governing financial statements and disclosure, including the Investment Company Act of 1940, the Internal Revenue Code, GAAP, Regulation S-X and other applicable requirements
  • Communicates appropriately with Senior Managers and internal contacts with respect to all timetables, workflows and other relevant administrative matters
  • Maintains a leadership role by developing internal relationships with key players in other departments to accomplish goals and resolve issues
  • Provides ongoing feedback and coaching to staff to improve individual and team performance
  • Works with Manager to monitor performance issues and the disciplinary process for employees failing to meet team expectations
  • Completes and oversees the completion of the BBH annual and mid-year performance review process
  • Participates in selecting and hiring new staff members
  • Provides oversight of client service delivery
  • Serves as a key point of escalation of contact for client contacts and contribute with effective analytical and research techniques to resolve inquiries
  • Participates in client visits to ensure client satisfaction and communicate product related information
  • Provides consistent, positive mentoring and development of Administrator skills and levels of productivity, ensures consistent, positive self-development of technical and leadership skills

For further information, and to apply, please visit our website via the “Apply” button below. 

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