HR & Payroll Assistant

About TMF Group

TMF Group is a leading provider of critical administrative services, helping clients invest and operate safely around the world. Our 9,100 experts and 120 offices in 85 jurisdictions worldwide serve corporates, financial institutions, asset managers, private clients and family offices, providing the combination of accounting, tax, payroll, fund administration, compliance and entity management services essential to global business success.

We have been present in Poland for over 20 years, helping our clients from offices in Warsaw and Katowice, where more than 700 people already work.

Katowice is also the location for our new structure - the Regional Delivery Center, whose task is to serve the European markets of our clients, companies from the Fortune 500 and FTSE 100 rankings. As part of the structures, we are looking for specialists in the field of international accounting & tax, human resources and payroll, and global entity management. We also build teams that will be responsible for handling international funds and supporting internal financial processes of the TMF Group.

Job purpose 

The Payroll Assistant is in charge of supporting our Belgian HR & Payroll team from our hub in Katowice to guarantee quality service across the client portfolio. He/She will also assist in the management of reports, internal programming, and compliance. For the right candidate, our team and company will provide effective training workshops so that you can understand the basics of Belgian payroll regulations and provide support to the team as per the required responsibilities.

Key responsibilities 

• Support the Belgian team with making payroll calculations.
• Assisting with the delivery of HR & Payroll projects to increase the effectiveness of our team, for example, standardizing procedures based on checklists.
• Understand and manage our internal workflow tool (Horizon) in which we follow up on payroll deadlines and act as a team champion to respond to the operational teams’ technical questions and clients’ queries
• Draft and follow up the documents to request approval of out-of-scope services by Clients (CRN process)
• Assistance in the invoicing process and following up on the payments we need to make for our clients
• Assist in the enactment of compliance measures according to the ISAE norms and actively participate in yearly audits
• Contribute to the maintenance of our Clients’ specific requirements and contribute to their enactment together with the Belgian payroll team (ex: Clients’ specific KPIs, invoicing …)
• Be part of improving the quality of the processes and daily work our HR & Payroll team needs to pay attention to
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Key requirements:  

• Basic Knowledge of English (at least C1 level)
• Knowledge of French or Dutch (at least A2 level) is an asset
• Expertise in all MS Office packages (Word, PowerPoint, Excel, and Outlook)
• Knowledge of payroll and/or accounting is required
• Responsible and organized
• Good communication skills -  Communicates information in a clear and concise manner
• Be able to work remotely and keep TMF colleagues aware of the ongoing status of requests
• Goal-focused (both individual and team goals)
• Eye for detail and quality focused
• Problem-solving attitude
• Acts with integrity        
• Upholds the values of the organization

Working at TMF Group offers: 

• Convenient central location of the office
• Stable employment
• Flexi-time and remote working
• An international and dynamic environment
• Private medical care
• Life insurance
• Co-financing for the Multikafeteria program (e.g. Multisport card)
• Free English language course
• Access to a language platform with 12 different languages to learn
• Exceptional people and atmosphere
• Christmas and occasional gifts
• Co-financing of holidays
• Opportunity to take part in charity projects