Chakra Partners Consulting Services Pvt. Ltd

Administration Executive Assistant wanted for Global Accounting KPO

Location
Bani Park, Jaipur, India
Salary
Up to ₹1,80,000 + performance-related bonus, and other benefits
Posted
20 Sep 2022
Closes
20 Oct 2022
Approved employers
Approved employer
Contract type
Permanent
Hours
Full time

PLEASE NOTE: THIS IS AN ADMIN ROLE - IT IS NOT AN ACCOUNTING ROLE.

Position Purpose

Based in Jaipur, India, the role is part of a global accounting team that delivers high quality accounting service to clients. The role-holder They will contribute to the company’s success and productivity by handling executive management’s administrative requires and provide additional digital marketing and administrative support in other activities.  The role is busy and demanding but offers the role-holder opportunities to undertake many executive and clerical administration duties.

Key Tasks and Responsibilities

  • Provide high-quality, efficient, and professional executive and administrative support to executive management, including administering executive management’s emails
  • Arrange internal meetings (including: preparing and circulating agendas, taking minutes, and distributing minutes, and following up action points)
  • Manage executive management’s travel and accommodation bookings and arrangements, etc.
  • Manage office premises, plant and equipment, facilities, housekeeping, and liaise with landlord, vendors, tradespeople, and suppliers, as required.
  • Develop and maintain: electronic/hard copy filing systems, staff files; staff attendance records and client databases.
  • Manage and provide clerical support to ensure the company’s human resource activities and responsibilities are effective and efficient.
  • Place job adverts, send application forms, screen applicants and schedule interviews, assist with “on-boarding”, and prepare staff training manuals.
  • Gather information for newsletters, articles, social media projects, etc; post social media content and prepare basic social media and SEO reports.
  • Manage some content on social media sites; collaborate with: Digital Marketing Assistant, third-party content writers and graphic designers
  • Complete basic quality checks on articles and manage publication schedule.
  • Word processing, preparing draft presentations; transcribing voice and video files, meeting recordings; data entry, etc.
  • Assist with other personal, clerical and administration duties.

Qualifications, Required Skills and Experience

  • Business degree and at least two years relevant experience.
  • Good communication skills and conversant in written and spoken English.
  • Enthusiastic, well organised, able to work in a reactive and fast paced environment and prepared to work hard.
  • Proficient with MS Word, MS Excel, MS PowerPoint, Dropbox, Google Drive.
  • Well organised, and able to work in reactive and fast paced environment

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