Receptionist -Front of House

About Citco

Citco is a global leader in fund services, corporate governance and related asset services with staff across 80 offices worldwide. With more than $1 trillion in assets under administration, we deliver end-to-end solutions and exceptional service to meet our clients’ needs.

For more information about Citco, please visit www.citco.com

Your Role:

•                           You will manage reception London inbox email and distribute tasks accordingly

•                           You will greet clients/guests & escort them either directly into the suggested meeting room/oval space
•                           You will offer refreshments to clients / guests
•                           You will answer telephone, take messages and email them promptly to recipient
•                           You will ensure the Reception area is kept clean and tidy at all times
•                           You will ensure Social Area is kept clean and tidy at all times
•                           You will load and empty Social Area dishwashers, when required, throughout the day
•                           You will liaise with local IT to update internal phone list and distribute
•                           You will manage and log guest passes ensuring they are returned and chase when necessary
•                           You will book taxis and restaurants as requested
•                           You will make hotel reservations upon request
•                           You will order weekly groceries
•                           You will order kitchen and office supplies
•                           You will complete morning kitchen checks, replenishing stock where necessary
•                           You will monitor stationery supplies ensuring continuous supply. Order, unpack and distribute supplies

Meeting Room Prep and Management

•                           You will check meetings on CitcoPortal and enter meeting room bookings as requested – resolving any conflicting  diary agendas across all business entities
•                           Prior to each meeting ensure meeting rooms are ready for visitors and stocked with appropriate refreshments
•                           Ensure meeting rooms are cleared immediately after meetings
•                           Please prep and keep supplies readily available in meeting rooms in case of any last minute requests

 Mail Management

•                           Frank post at end of day ready for collection
•                           Record post and courier mail
•                           Book couriers for London/UK/International destinations
•                           Monitor shipping material supplies and re-order when necessary
•                           Monitor credit on Franking Machine and re-credit when required

Team Support – OM and Event Coordinator

•                           Provide support during internal / external events
•                           Hotel reservations
•                           Catering requirements

Our Benefits

Your well-being is of paramount importance to us, and central to our success. We provide a range of benefits, training and education support, and flexible working arrangements to help you achieve success in your career while balancing personal needs. Ask us about specific benefits in your location.

We recognize diversity as a source of organizational pride and strength. We have made it a priority to reflect our nation’s evolving diversity in the people we hire, and the culture we create in our organization.

Citco welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection.