Finance Assistant - G5

The GSSC is led by the Director, who reports to the Director of Bureau for Management Services (BMS). Reporting to the Finance Analyst/Associate, the Finance Assistant works collaboratively within the GSSC Finance Service Delivery Teams with a client-oriented approach.

Duties and Responsibilities

1. Ensures administration and implementation of operational and financial management strategies, adapts processes and procedures focusing on achievement of the following results:

A) Ensures implementation of operational and financial management strategies, adapts processes and procedures focusing on achievement of the following results:

• Full compliance with UN/UNDP rules and regulations of financial processes, financial records and
• reports and audit follow up; implementation of the effective internal control framework.
• Finance business processes mapping and elaboration of the content of internal Standard
• Operating Procedures (SOPs) in Finance in consultation with the direct supervisor and office management.
• Ensures financial records are compliance with SOPs, IPSAS and other UNDP Financial Rules and Regulation.

B) Provides accounting and finance support to Country Offices (COs) and performs Global Payroll functions focusing on achievement of the following results:

• Proper review/validation of the supporting documents for payments and financial reports for NEX projects, preparation of all types of vouchers, pay cycle and payments execution.
• Timely execution of pay cycle run and validation of payment data.
• Timely review and approval of vouchers (Approver Level 1)
• Approval of vendors in Atlas.
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas.
• Timely follow up with COs on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
• Maintenance of the Accounts Receivables for COs and ensures that deposits are created and applied on timely manner, and in accordance with guidelines, rules and regulations.
• Timely and accurate preparation of bank reconciliations in accordance with guidelines, rules and regulations.
• Performs Payroll Administrator functions, which includes the recording of one time/recurring earnings and deductions, proper validation of payroll results for a timely disbursement of salaries as per the monthly payroll calendar.
• Performs timely travel and expense reconciliation.
• Ensures proper adherence to Service Level Agreement (SLAs) contribute to the evolution of services proposed by GSSU and the establishment of a continuous improvement environment.
• Able to analyze discrepancies, report and bring to Management’s attention on deviation from Service Agreements.
• Assist in functions relating Procure-to-Pay lifecycle.
• Perform accounting tasks such as record invoice, analyzes account payable and monitoring late payments, managing payment batches.
• Analyze payable accounts and monitor aging of invoices, payment on hold and unpaid vouchers.
• Ensure proper record of Value Added Tax (VAT).
• Assist in the recording of general accounting transactions which include fixed assets, inventory, investment accounting, Inter-UN Agency transactions, common shared services adjustments, B2B and cash management.
• Assist with analyzing of accounts and preparation of reconciliations against sub-ledgers with correct Chart of Account (COA) combinations, report aging balances, taking appropriate actions and tracking pending items.
• Assist with attending assets transactions related to basic add, assets transfer or disposal, leasehold improvement, intangibles or reclassification of fixed assets transactions.
• Assist in the implementation of accounting, closing calendars, audit requirements and quarterly, bi-annual and year-end certifications. 
• Assist in performing relevant GL accounts reconciliation.
• Process revenue accounting and treasury transactions.
• Examine and record transactions received in bank accounts.
• Analyze queries relating to revenue and treasury and provide support to UNDP offices worldwide in these areas.
• Assist in performing relevant revenue and balance sheet GL accounts reconciliation.

2. Ensures facilitation of knowledge building and knowledge sharing in the Finance Unit focusing on the achievement of the following results:

• Support the organization of training for staff in the Finance Stream.
• Synthesis of lessons learned and best practices in Finance.
• Sound contributions to knowledge networks and communities of practice.