Administrative Assistant

Job Scope includes:

Provides various office and location support activities. Identifies, enhances and follows specific processes and procedures to maximize the efficiencies of the finance function to which the support is being provided; ensures the correct functioning of facilities, office and/or business support services. Provide administrative and executive support to Finance Center Leader.

Detailed Roles and Responsibilities

• Providing secretarial and administrative support to Center Leader.
• Liaising with other team to ensure the smooth running of the business and ongoing effective communication.
• Calendar Management, Travel Management, Meeting & Events coordination, Time & Expense Submission, Other Administrative Support. Support with travel documentation and procedures (itineraries, visa/passport procedures).
• Arranging internal and external meetings and their relevant logistics, including room booking, refreshments and document preparation.
• Support employee on-boarding, finance induction and other administrative support for Finance employees in center.
• Plan and orchestrate work to ensure the senior executive’s priorities are met, organizational goals are achieved, and best practices are upheld.
• Processing expense claims and support in verification of submitted expense claims.
• Coordination with site FSnRE, HR and IT for various common matters related to sitting arrangements, IT related work and other employee engagement.
• Organize team communications and plan events, both internally and offsite.
• Facilitate various Employee engagement and training related activities.

Qualifications & Attributes needed:

Professional with working knowledge and experience within own discipline and developing understanding of related disciplines, completing specialized tasks under moderate supervision.

• Graduate/Post-graduate, in any discipline with overall 5-6 years of relevant experience. MBA in general management/hrm will be an added advantage.
• Requires experience and knowledge in own job discipline and basic understanding of related job disciplines gained through on the job experience or advanced education.
• Continues to build knowledge about the organization, processes and customers.
• May provide informal guidance to newer team members.
• Has regular, moderate impact on own work team.
• Builds the ability to influence others.
• Applies existing guidelines and policies under a moderate level of guidance and direction.
• Analyzes information and standard practices to make judgments about resolving problems.
• Versatility and capability to handle numerous tasks and challenges.
• Strong written and verbal communication skills.
• Strong time-management skills and the ability to organize and coordinate multiple projects once.
• Proficiency in Microsoft Office and other office productivity tools (Slack/Teams/Trello/G-Suite) preferred.
• Must be open to work in shift needed to take care of Global Role.

MMF

DuPont is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability or any other protected class. If you need a reasonable accommodation to search or apply for a position, please visit our Accessibility Page for Contact Information.

For further information, and to apply, please visit our website via the “Apply” button below.