Apprentice Finance and Accounting Technician

What will the apprentice be doing?

This role will provide you with the opportunity to get involved with a variety of finance duties that will help develop your finance knowledge, including processing of transactions (accounts payable and receivable), assisting with month end tasks (running reports and processing journals), and general finance administration. You will join our busy and supportive Finance team, which comprises the Finance Manager, three Finance Officers, a Deputy Finance Officer
and two Finance Assistants.

You will be passionate about starting your career in finance and excited about the opportunity of becoming an apprentice at the University of Oxford. You may be starting your career, or you
may be looking for a career change.

Responsibilities

• Learn to carry out general office duties including managing emails and calendars, filing,and dealing with finance enquiries via email, face to face and over the phone/MS Teams
• Learn how to use the University's Finance system, Oracle, to enter confidential, financial data, raise purchase orders on a daily basis and assist with data entry into internal databases and spreadsheets;
• With support, prepare any necessary financial documentation, including general ledger journals with a full audit trail. This could also involve drafting and updating information on the Finance pages of the website, and helping to prepare training material
• Learn about financial process, including the petty cash process and the process for raising Internal and External sales invoices according to University procedures
• Assist with maintaining finance records, ensuring accurate physical and electronic records are kept and that they are complete and up-to-date;
• Assist with preparing reports for month end reporting and reviewing the open purchase orders and closed for receiving purchase orders report on a regular basis
• Assist with the delivery of projects across the Finance team; working with different team members on a varied array of projects, liaising with colleagues across the department to gather information and support successful delivery.
• Learn how to provide basic advice on financial policies and procedures as appropriate, and referring to the Finance Officer (General Ledger) for any complex cases
• Develop skills and a full understanding of University financial regulations, that contribute to the development and continuous improvement of Finance activities
• Help to organise materials and venues for Finance meetings or events, including training
• This list is not exhaustive, and you may be required to carry out additional tasks that fall within
  your competency as directed by the Finance Manager.

What training will the apprentice take and what qualification will the apprentice get at the end?

Level 2 Accountants or Finance Assistant Apprenticeship

Delivery model:

• Work-based training with your employer
• Day release during term time to either Abingdon or Witney campus (approximately 26 days per year year)
• Level 1/2 Functional Skills in maths and English (7 days at college for each, if required)
• Off the job training will count for at least 20% of an apprentice's time at work

Qualifications included:

• Level 1 Functional Skills in English and maths (if required)
• AAT Level 2 Foundation Certificate in Accounting
• Accountancy and Finance Level 2 Apprenticeship

End Point Assessment:

• In-tray test
• Portfolio
• Structured interview

What is the expected career progression after this apprenticeship?

On successful completion of this apprenticeship there may be other opportunities within the university for the right person to progress onto a higher level apprenticeship or alternative full time positions.

Requirements and prospects

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Excellent work ethic, Committed to develop and learn

Qualifications

GCSE or equivalent English (Grade 4 or C) Desired
GCSE or equivalent Maths (Grade 4 or C) Desired

Things to consider

Apprenticeship Assessment and Information Session: Any new person applying for apprenticeship roles where Abingdon and Witney College deliver the training will berequired to attendan Apprenticeship Assessment and Information Session at Witney or Abingdon campus. This will consist of a series of initial assessments (required prior to any apprenticeship offer), completion ofessential paperwork, theopportunityto find out more about theapprenticeship process, the training included, and a forum for your questions As a new apprenticeship applicant you will only have to undergo this process once. If you would like to talk to us about the assessments or if you would need any extra support to attend theApprenticeship Assessment and Information Sessionplease call us on 01235 216216. By applying for this vacancy you are giving Abingdon and Witney College permission to undertake a Learner Record Service check on your previous qualifications. We make every effort to ensure that applicants from non-traditional academic backgrounds or those who may not have the formal GCSE entry requirements can access apprenticeships where possible.