Office Management - Executive Assistant - Associate - Jordan

Description

At PwC, we measure success by our ability to create the value that our clients and our people are looking for. Our reputation lies in building lasting relationships with our clients and a focus on delivering value in all we do. We’re a network of firms in 158 countries with more than 236,000 people who are committed to delivering world-class capabilities and quality in assurance, tax and advisory services.

Established in the region for 40 years, PwC Middle East employs over 4,200 people across 12 countries. Complementing our depth of industry expertise and breadth of skills is our sound knowledge of local business environments across the Middle East region. Our tailored solutions help our clients meet the challenges and opportunities of doing business in the Middle East market and beyond.

Job Description & Summary

To provide support and administrative assistance for defined routine administrative workstreams to groups of internal clients within the firm, on a virtual basis from a remote location.

Financial

Expenses and Timesheets

• Coordinate and prepare monthly expenses claims and fortnightly timesheet submissions for executives if required and own expenses and timesheets by due dates using the firm’s system

Customer

Travel Bookings

• Organise business travel and accommodation bookings for executives
• Maximise cost reduction opportunities through timely and appropriate travel choices
• Liaise with travel approvals team to follow up on approvals
• Organise visas and taxi bookings as required
• Meetings, conference calls and Webex
• Organise and coordinate logistics for both internal and external meetings (boardroom bookings and refreshments)
• Prepare and send out the call information to all concerned parties
• Organise conference calls as needed and maintain call record for accounts purposes

Client relationships

• Develop good working relationships with executives via phone and email communication 

Internal Process

Partner and Executive general admin

• Develop understanding of PwC standards and formats
• Prepare documents when required i.e. presentations, proposals, letters
• Ensure all documentation is filed in a systematic manner
• Assist fellow EAs when required and work collaboratively with 3 of 4 team members

Learning and Growth

• Exercise confidentiality, discretion and personal sensitivity in all aspects of the role
• Comply with PwC policies and procedures in all aspects of the role
• Build network of strong working relationships both internally and externally
• Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed

Education

• Bachelor’s Degree

Overall Experience

• 3+ years experience in an administrative role

Language

• Proficiency in spoken and written English, Arabic is an advantage

Specific Skills

• Experience with a professional services firm preferred

Knowledge and Skills

• Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions
• Good spoken and written communication skills
• Good listening skills and ability to take instructions and direction from Partners and Directors who are based in a different location and to work independently with minimal guidance
• Exercise confidentiality, discretion and personal sensitivity in all aspects of role at all times
• Good interpersonal skills
• Must possess a professional telephone manner
• Demonstrated ability to work under pressure, on a virtual basis and with an often traveling partner/executive
• Demonstrated team player and dedication to provide high level of service
• Must possess a warm, friendly and professional demeanor 4 of 4
• Knowledge of administrative systems and processes
• Proficiency in Google including G suite

Travel Requirements

Not Specified

Available for Work Visa Sponsorship?

No

Government Clearance Required?

No

For further information, and to apply, please visit our website via the “Apply” button below.