Bookkeeper / Office Administrator (Hybrid)

A small but well established company (circa £1m T/O) are looking for a an experienced Bookkeeper to take care of the day to day Finances and office administration of the business.

Client Details

A specialist in their field of expertise, this small business are setting up new offices in the Chertsey area. Free parking provided and very easy access via public transport.

Description

The Bookkeeper / Office Administrator (Hybrid) role involves the following duties:

Bookkeeping

Processing payments, invoices, income and receipts and entering data into accounting software or databases then filing hard copies

Preparing financial statements showing business income and expenditure

Paying vendor invoices and tracking bank account balances

Completing VAT returns

Verifying the accuracy of business accounts and alerting the Accountant of errors

Recording any inconsistencies to help the Accountants reconcile inaccuracies

Developing monthly financial statements including cash flow, profit and loss and balance sheets

Managing employee expense claims

Helping the Accountant with administrative duties and preparing yearly accounts

Using Quickbooks and Excel

Office Administration

Managing company correspondence, including phone calls, emails, letters and packages

Organising meetings, scheduling appointments

Performing data entry roles, including updating records and databases for personnel, financial and legal information

Managing inventory of office supplies, including stationery and multimedia equipment to ensure smooth office operations

Schedule and track meetings and appointments, and book flights and travel arrangements

Perform a variety of administrative duties, such as generating and distributing memos, letters, spreadsheets, forms, and faxes; and sorting and distributing incoming mail

Update spreadsheets used by accounting, production, and field services as requested

Profile

The ideal candidate for the Bookkeeper / Office Administrator (Hybrid) role will:

• have worked in a bookkeeping role for a small business previously
• be happy performing a varied role involving both Finance and general office administration
• ideally have Quickbooks experience (not essential)
• will be looking for a flexible working set up (2-3 days from home per week, and 2-3 days in the Chertsey offices)
• have previous experience of VAT returns and credit control

Job Offer

The Bookkeeper / Office Administrator (Hybrid) role offers a salary of £30-35,000 (possible higher for the ideal candidate) plus;

• Hybrid working (2-3 days per week from home)
• Bonus
• Pension
• Duvet days
• Childcare vouchers