Payroll Coordinator with English

About TMF Group

TMF Group is a leading provider of critical administrative services, helping clients invest and operate safely around the world. Our 9,100 experts and 120 offices in 85 jurisdictions worldwide serve corporates, financial institutions, asset managers, private clients and family offices, providing the combination of accounting, tax, payroll, fund administration, compliance and entity management services essential to global business success.

We have been present in Poland for over 20 years, helping our clients from offices in Warsaw and Katowice, where more than 700 people already work.

Katowice is also the location for our new structure - the Regional Delivery Center, whose task is to serve the European markets of our clients, companies from the Fortune 500 and FTSE 100 rankings. As part of the structures, we are looking for specialists in the field of international accounting & tax, human resources and payroll, and global entity management. We also build teams that will be responsible for handling international funds and supporting internal financial processes of the TMF Group.

Payroll Coordinator

Job purpose

The Payroll coordinator should be responsible  for executing the for the Payroll department, based on its set mission to support TMF in the successful application of all payroll  related policies and processes.

Key responsibilities:

• Working closely with the TMF network of global offices and third party business partners to coordinate outsourced payroll for Client entities in the region;
• Monthly payroll results reporting to the Client in accordance with the agreement,
• Verification and consolidation of payroll input data provided by the Client,
• Timely delivery of payroll data to/from local offices,
• Validation of local payroll results in terms of data variances and input data consideration in payroll run: month to month comparison, analyzing of variances above 10% and basic explanation to the Client and/or additional confirmation with the local office if needed,
• Payroll platform system updates and assistance to the local office with regards to platform entries if applicable,
• Regular communication with the Client in case of any issues with a monthly payroll data,
• Standard communication with the local offices with regards to monthly calendar, deadlines and data process via payroll platform,
• Liaising with the local teams regarding the employees’ queries and validation of the answers given before sharing with the Client (exhaustiveness and clarity),
• Coordination of monthly payments process and reconciliation of bank accounts,
• Timely local payslips verification and delivery for slip process to the Client,
• Maintenance of number of headcount/payslips
• Accumulating knowledge and understanding payroll rules of payrolls coordinated in the region,
• Managing ad-hoc projects: collect various data from local offices as per the Client’s ad-hoc requests and validate and consolidate into consistent format before sharing with the Client.

Technical skills/Job Specific skills:

• Previous hands-on experience in local payroll (at least 1-3 years on independent position)
• Good knowledge and practice in using MS Office, in particular MS Excel

Core Competencies:

• Very good English skills - it's a must have for this role
• Customer focus                                                 
• Action oriented/initiative                                                
• Compliance to standards                                                
• Team spirit/player                                                        
• Attention to detail and good problem-solving abilities
• Positive can-do attitude         
• Quick learner

Working at TMF Group offers

• Convenient central location of the office
• Stable employment
• Flexi-time and remote working
• An international and dynamic environment
• Private medical care
• Life insurance
• Co-financing for the Multikafeteria program (e.g. Multisport card)
• Free English language course
• Access to a language platform with 12 different languages to learn
• Exceptional people and atmosphere
• Christmas and occasional gifts
• Co-financing of holidays
• Opportunity to take part in charity project