Sr. Manager Enterprise Risk and Assurance

Staff - Non Union

Job Category
M&P - Excluded M&P

Job Profile
XMP - Accounting, Level F

Job Title
Sr. Manager Enterprise Risk and Assurance

Department
Internal Assurance | Office of Enterprise Risk and Assurance

Compensation Range
8,647.50 - $13,511.58 CAD Monthly

Posting End Date
June 24, 2022

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date
Apr 30, 2024

This is a two (2) year term position.

Job Summary
UBC has appointed a Chief Assurance & Risk Officer with the mandate to create a strategic unit that is sought after for advice and counsel by organizational leaders across both campuses. The Chief Assurance and Risk Officer oversees the previously separate functions of Internal Audit and Enterprise Risk Management - now called the Office of Enterprise Risk and Assurance (ERA).
ERAs purpose is to partner with the community to provide trusted and impactful risk and assurance insights to enhance and protect UBC as a thriving institution. The scope and nature of the internal audit function has expanded from a traditional department primarily focusing on financial risks, to a risk-based progressive function covering a large spectrum of risks and key strategic initiatives. The internal audit function has been renamed to "Internal Assurance" to reflect its broadened and elevated mandate; however, the discipline of internal audit remains embedded into all of our assurance activities. ERA aims to deliver an enterprise risk management framework that the University will integrate with its strategy-setting and operational activities to assist institutional leaders and their teams in managing risk through creating and preserving value. Moreover, the department is expected to provide independent, objective assurance and consulting activities designed to add value and improve the University s operations.

This position plays a key role in enhancing the University s accountability mechanisms in support of the University s strategic objectives, by evaluating systems and related risks and controls.

Organizational Status
The Senior Manager reports to the Executive Director, Internal Assurance and works collaboratively with the (ERA) Leadership team in supporting the Executive Team and the Board in achieving the University's mission and discharging their fiduciary responsibilities.

The Senior Manager interacts directly with senior stakeholders such as Faculty Deans, Unit Heads and Directors, as well as supervisory and other staff. Since assignments frequently involve access to confidential information, this position must use tact in obtaining and safeguarding information and professional judgment in maintaining confidentiality.

The Senior Manager may at times manage a small team of assurance and risk professionals. Acts as a project leader and provides expert guidance / facilitation on the risk assessment and assurance process on complex assignments and initiatives. The position interfaces with all University processes, systems and departments and interacts regularly with all levels of management

Work Performed
General

• Participates in the creation and development of the ERA Annual Plan ensuring alignment with the University s strategic objectives.
• This includes consideration of the University s risk universe: top enterprise risks, risk tolerance, current controls and planned mitigation strategies.
• Plans the scope and objectives of comprehensive assurance and consulting activities in focus areas such as: financial, operational, strategic, performance, and value-for-money using a risk-based approach.
• Performs risk and assurance services in a professional, independent and objective manner.
• Identifies and recommends strategies to mitigate operational, reputational, and other institutional risks that prevent the University from achieving its strategic objectives.
• Prepares comprehensive qualitative reports for stakeholders including risk-based assurance findings, risk positions and recommendations in line with ERM framework, policies and procedures. Stakeholders include the UBC executive team and the Audit Committee.
• Engages stakeholders, in a diplomatic and tactful manner, in discussions of complex and sensitive issues, assurance findings and recommendations.
• Able to prioritize assurance work to ensure timely reporting of high-risk findings.
• Delves beyond superficial assurance findings to isolate root causes of control deficiencies.
• Leads the development of training materials and leads training and awareness sessions/campaigns.
• Stays abreast of the leading best practices, and latest trends, technologies and assurance issues.

Assurance Related

• Determines assurance procedures, plans work schedules, and manages resources to accomplish assurance objectives effectively and efficiently in accordance with accepted and applicable frameworks such as COSO, COBIT, ISO, as well as IIA and ISACA internal audit standards.
• Conducts thorough investigations that present increased financial and reputational risk to the organization.
• Writes concise risk-focused executive summaries, with pragmatic recommendations. Where appropriate, prepares detailed assurance findings on risks, controls, efficiency and effectiveness.
• Prepares timely, detailed, and objective written investigative reports, detailing due diligence and investigative findings.
• Employs the use of data analytics to plan and perform assurance work.
• Develops and delivers presentations at internal training and facilitation sessions.
• Participates in various campus-wide strategic committees, as a trusted advisor.
• Performs other related duties as required.

Enterprise Risk Management Related

• Conducts strategic and operational risk assessments that may be complex in nature, in collaboration with the Director, ERM and Executive Director, Internal Assurance.
• Implements and executes the ERA departmental strategy.
• Develop and maintain strong relationships with key stakeholders across UBC in order to regularly conduct risk assessments facilitating the development and prioritization of enterprise risk mitigation plans.
• Advises organizational leaders on the analysis and evaluation of risk resulting in the creation and implementation of risk plans.
• Work with all areas of the University to identify new or evolving risks.
• Manage integration of risk management into business process, strategic planning, policies and technology.

Consequence of Error/Judgement
The Office of the Enterprise Risk and Assurance is a fast-paced environment, where competing priorities and tasks are frequent and dynamic. Work is often completed within tight deadlines, requiring the Senior Manager to perform with a high degree of accuracy and precision under pressure. Judgment must be exercised. Lack of good judgment, errors or incorrect assurance work could result in the failure to detect or prevent University risks. Consequences could include:

• Inadequate or inappropriate risk management
• Mismanagement or misappropriation of university resources
• Non-compliance with university policies or statutory obligations
• Inaccuracies in university financial reports
• Frauds
• Inaccurate information to senior management or the Board resulting in errors in management decisions. May have legal and labor relations implications.

This position has the opportunity to have a strong influence on the administrative procedures and processes at the University.

Supervision Received
This position reports directly to the Executive Director, Internal Assurance and may receive functional direction from the Director, Enterprise Risk Management.

Works under general direction and review, and within broad mandates.

Supervision Given
Oversees the work of Internal Assurance staff. Directs, counsels and reviews assurance staff in connection with assurance programs, working papers, files and reports as required. Supervises and mentors Internal Assurance staff and acts as project leader on complex assignments. May manage a small team of risk professionals and supervise and mentor other department staff as needed.

Minimum Qualifications
Undergraduate degree in a relevant discipline. Completion of the CPA accounting program, or a risk management, assurance or compliance program (e.g. CRISC, CGEIT, CIA, CRM, CRMA). Minimum of nine years of related experience, or the equivalent combination of education and experience.

Preferred Qualifications

• Certified Fraud Examiner Certification (CFE) considered an asset.
• Must have experience in a large organization with complex systems and processes.
• Meets all requirements of relevant professional associations to maintain accreditation standing.
• Acts in accordance with professional standards.
• Expert working knowledge of risks, internal controls, and best practice frameworks such as COBIT, ISO and COSO frameworks and risk assessment methodologies.
• Experience using data analytic tools, such as ACL, Python, SQL an asset.
• Demonstrated ability to manage projects independently, in a timely way to achieve objectives.
• Strong organizational, analytical, planning and problem-solving skills, and excellent attention to detail.
• Excellent oral and written communication skills. Must have confidence and credibility necessary to report to senior management.
• Ability to deal with sensitive and confidential issues using discretion and judgment, while maintaining independence and objectivity.
• Ability to work well with others and demonstrate respect, dignity and integrity in interpersonal relationships.
• Ability to understand the University context and to demonstrate effectiveness within the University environment.
• Ability to achieve positive outcomes by encouraging, supporting, coaching, developing and mentoring others.
• Familiarity with information technologies used for University administration, learning and student, and ERP systems an asset.
• Ability to build strong relationships throughout the organizational community.
• Must be innovative, dynamic, and adaptive in a fast-paced operating environment.
• Maintains understanding and high working level of institutional strategy, business needs, risk management best practices and methodology and the context within which the University operates to manage UBC s risk profile.