Data.FI Finance Manager, Malawi
- Recruiter
- Palladium International
- Location
- Malawi
- Salary
- Competitive salary
- Posted
- 24 May 2022
- Closes
- 29 May 2022
- Ref
- req13211
- Job role
- Finance manager
- Sector
- Accounting - Public practice
- Experience level
- Manager
Data.FI Finance Manager, Malawi
Project Overview and Role:
Palladium is currently seeking a Finance Manager, Malawi to support implementation of the Translating Data for Implementation (Data.FI) award. Data.FI is a five-year global project funded by the U.S. President's Emergency Plan for AIDS Relief (PEPFAR) and the American Rescue Plan Act (ARPA) through the U.S. Agency for International Development (USAID). Data.FI works to accelerate and sustain access to high-quality data to expedite HIV and COVID-19 epidemic control and maintenance. Data.FI supports host country governments to enhance existing health information systems (HIS) and conduct in-depth analysis of epidemiologic and program data to inform management responses to gaps in programming and sustain impact by supporting local partner transition.
In Malawi, Data.FI will lead a team of technical advisors with expertise in digital health and data analytics to support the government through USAID to better monitor and mitigate the impacts of the COVID-19 epidemic. The Finance Manager for Data.FI, Malawi will lead the operational and administrative support for the Data.FI program in Malawi, including managing and directing the finance, accounting and financial administration and reporting of the project.
This position is based in Lilongwe, Malawi. The initial position term is 12 months, with an extension dependent on continued project funding.
Primary Duties and Responsibilities:
Provide overall operational support to Data.FI/Malawi, including:
• Oversee day-to-day financial management and accounting for the projects; maintain and manage financial accounts in coordination with Palladium HQ
• Ensure that the project meets all donor financial requirements and complies with donor policies and regulations;
• Assist in establishing, maintaining, and updating organizational financial policies and procedures to guide the work of project staff and management;
• Prepare and track project budgets and budget projections; reviews expense reports, vouchers and payment requests, including proper back-up documentation to ensure compliance with established Palladium systems and the client's rules and regulations;
• Work with the Data.Fi Technical Director, Activity Manager (AM) and Project Delivery team in Washington DC to develop annual budgets, projections, financial plans, costing estimates and monthly cash forecasting;
• Maintain regular communication with the senior leadership team at HQ by providing relevant and timely financial information for planning and decision-making purposes;
• Ensure timely payments to staff, consultants, and vendors;
• Work closely with Project Delivery to implement monthly payroll accurately and on time, keep accurate and updated records and conducts regular reviews of staffing financial information;
• Oversee payments to vendors and contractors, consultants and other relevant parties and ensure that proper documentation is present; tracks all tax withholding information that is readily updated and available to project leadership;
• Ensure employees' Travel Expense Reports (TERs) and Travel Advances (TAs) are submitted on time and reconciled properly;
• Maintain complete, accurate and timely financial records; prepares and submit monthly financial reports as directed by Technical Director in timely manner; and supporting documents are filed appropriately in hard and soft copies;
• Timely submission of month-end accruals to PMU
• Maintain and oversee internal controls; prepares estimates of monthly cash requirements for HQ; coordinate with the Project Delivery Manager from Palladium DC; manage project bank account, reconciles monthly accounts and bank statements; submits receipts and invoices;
• Participate in regular meetings (phone or Skype) with Washington DC staff to discuss financial items;
• Ensure field vouchers are prepared accurately, supporting documents are in place, and all transactions are coded in accordance of chart of accounts and project charge code(s).
• When applicable, assist with an internal or external audit activity;
• Perform any other responsibilities as may be directed.
Required Qualifications:
• A Bachelor's Degree (minimum), or a Master's Degree (desirable), in Accounting, Business Management, or other relevant field;
• At least 8 years of work experience in broader finance and administration management with an international organization, including office management, HR, finance, IT, and logistics;
• Demonstrable financial management experience on U.S government-funded programs, including U.S. government policy, procedures, and reporting requirements;
• Experience developing, managing, oversight, and reporting on multi-million-dollar budgets
Key competencies and professional expertise required
• Detail-oriented and deadline-driven with strong organizational skills and ability to work in a dynamic and agile environment with changing requirements and priorities.
• Excellent financial and analytical skills;
• Proven experience in managing expenditure within budget;
• Experience directly managing finance and administration staff persons;
• Proven problem-identification and resolution experience with budgeting, forecasting, banking, tax authorities, foreign currency transactions, and other related issues;
• Able to communicate effectively and excellent interpersonal skills to form effective working relationships at all levels;
• Experience with Quickbooks, CostPoint and other accounting and budget monitoring tools;
• High level of computer literacy;
• Intermediate-level written and oral proficiency in English is ideal
• Position is based in Malawi. Current legal authorization to work long-term in Malawi is required.
Reporting requirementsThe role reports directly to the Data.Fi Malawi Technical Director. Reporting requirements include:
• Attendance at routine Data.FI team meetings;
• Provision of regular updates to the line manager, including status of Key Result Areas (KRAs), and any other material matters and/or areas of concern;
• Other reporting as requested by the line manager.
Authority levels
• Primary responsibility for overall financial and operational aspects of the Data.Fi project in Malawi
• In coordination with HQ and Technical Director, contribute to managing the Malawi project financial reporting.
Company Overview:
About Palladium - Palladium is a global leader in the design, development and delivery of Positive Impact - the intentional creation of enduring social and economic value. We work with governments, businesses, and investors to solve the world's most pressing challenges. With a team of more than 3,000 employees operating in 90 plus countries and a global network of over 35,000 experts, we help improve economies, societies and, most importantly, people's lives.
Equity, Diversity & Inclusion - Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.
Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at accessibility@thepalladiumgroup.com and we will be in touch to discuss.
Safeguarding - We define Safeguarding as "the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm". We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.
Project Overview and Role:
Palladium is currently seeking a Finance Manager, Malawi to support implementation of the Translating Data for Implementation (Data.FI) award. Data.FI is a five-year global project funded by the U.S. President's Emergency Plan for AIDS Relief (PEPFAR) and the American Rescue Plan Act (ARPA) through the U.S. Agency for International Development (USAID). Data.FI works to accelerate and sustain access to high-quality data to expedite HIV and COVID-19 epidemic control and maintenance. Data.FI supports host country governments to enhance existing health information systems (HIS) and conduct in-depth analysis of epidemiologic and program data to inform management responses to gaps in programming and sustain impact by supporting local partner transition.
In Malawi, Data.FI will lead a team of technical advisors with expertise in digital health and data analytics to support the government through USAID to better monitor and mitigate the impacts of the COVID-19 epidemic. The Finance Manager for Data.FI, Malawi will lead the operational and administrative support for the Data.FI program in Malawi, including managing and directing the finance, accounting and financial administration and reporting of the project.
This position is based in Lilongwe, Malawi. The initial position term is 12 months, with an extension dependent on continued project funding.
Primary Duties and Responsibilities:
Provide overall operational support to Data.FI/Malawi, including:
• Oversee day-to-day financial management and accounting for the projects; maintain and manage financial accounts in coordination with Palladium HQ
• Ensure that the project meets all donor financial requirements and complies with donor policies and regulations;
• Assist in establishing, maintaining, and updating organizational financial policies and procedures to guide the work of project staff and management;
• Prepare and track project budgets and budget projections; reviews expense reports, vouchers and payment requests, including proper back-up documentation to ensure compliance with established Palladium systems and the client's rules and regulations;
• Work with the Data.Fi Technical Director, Activity Manager (AM) and Project Delivery team in Washington DC to develop annual budgets, projections, financial plans, costing estimates and monthly cash forecasting;
• Maintain regular communication with the senior leadership team at HQ by providing relevant and timely financial information for planning and decision-making purposes;
• Ensure timely payments to staff, consultants, and vendors;
• Work closely with Project Delivery to implement monthly payroll accurately and on time, keep accurate and updated records and conducts regular reviews of staffing financial information;
• Oversee payments to vendors and contractors, consultants and other relevant parties and ensure that proper documentation is present; tracks all tax withholding information that is readily updated and available to project leadership;
• Ensure employees' Travel Expense Reports (TERs) and Travel Advances (TAs) are submitted on time and reconciled properly;
• Maintain complete, accurate and timely financial records; prepares and submit monthly financial reports as directed by Technical Director in timely manner; and supporting documents are filed appropriately in hard and soft copies;
• Timely submission of month-end accruals to PMU
• Maintain and oversee internal controls; prepares estimates of monthly cash requirements for HQ; coordinate with the Project Delivery Manager from Palladium DC; manage project bank account, reconciles monthly accounts and bank statements; submits receipts and invoices;
• Participate in regular meetings (phone or Skype) with Washington DC staff to discuss financial items;
• Ensure field vouchers are prepared accurately, supporting documents are in place, and all transactions are coded in accordance of chart of accounts and project charge code(s).
• When applicable, assist with an internal or external audit activity;
• Perform any other responsibilities as may be directed.
Required Qualifications:
• A Bachelor's Degree (minimum), or a Master's Degree (desirable), in Accounting, Business Management, or other relevant field;
• At least 8 years of work experience in broader finance and administration management with an international organization, including office management, HR, finance, IT, and logistics;
• Demonstrable financial management experience on U.S government-funded programs, including U.S. government policy, procedures, and reporting requirements;
• Experience developing, managing, oversight, and reporting on multi-million-dollar budgets
Key competencies and professional expertise required
• Detail-oriented and deadline-driven with strong organizational skills and ability to work in a dynamic and agile environment with changing requirements and priorities.
• Excellent financial and analytical skills;
• Proven experience in managing expenditure within budget;
• Experience directly managing finance and administration staff persons;
• Proven problem-identification and resolution experience with budgeting, forecasting, banking, tax authorities, foreign currency transactions, and other related issues;
• Able to communicate effectively and excellent interpersonal skills to form effective working relationships at all levels;
• Experience with Quickbooks, CostPoint and other accounting and budget monitoring tools;
• High level of computer literacy;
• Intermediate-level written and oral proficiency in English is ideal
• Position is based in Malawi. Current legal authorization to work long-term in Malawi is required.
Reporting requirementsThe role reports directly to the Data.Fi Malawi Technical Director. Reporting requirements include:
• Attendance at routine Data.FI team meetings;
• Provision of regular updates to the line manager, including status of Key Result Areas (KRAs), and any other material matters and/or areas of concern;
• Other reporting as requested by the line manager.
Authority levels
• Primary responsibility for overall financial and operational aspects of the Data.Fi project in Malawi
• In coordination with HQ and Technical Director, contribute to managing the Malawi project financial reporting.
Company Overview:
About Palladium - Palladium is a global leader in the design, development and delivery of Positive Impact - the intentional creation of enduring social and economic value. We work with governments, businesses, and investors to solve the world's most pressing challenges. With a team of more than 3,000 employees operating in 90 plus countries and a global network of over 35,000 experts, we help improve economies, societies and, most importantly, people's lives.
Equity, Diversity & Inclusion - Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.
Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at accessibility@thepalladiumgroup.com and we will be in touch to discuss.
Safeguarding - We define Safeguarding as "the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm". We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.