Administrative Assistant, Hybrid, Senior Associate

State Street
Krakow, Poland
Not disclosed
23 May 2022
30 May 2022
Approved employers
Approved employer
Contract type
Full time
Experience level
Qualified accountant

Who we are looking for

The role will support the Company Secretariat and Senior Managers Regime Office teams with the delivery of services to a number of State Street EMEA legal entities, internal governance committees and senior management.

The role is an Individual contributor without line management responsibilities.

This role can be performed in a hybrid model, where you can balance work from home and office to match your needs and role requirements.

Why this role is important to us

The team you will be joining plays an important role in the overall success of the organization. Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. To make that happen we need teams like yours to help navigate employees and the organization as a whole. In your role you will strive for cutting-edge solutions, that are straightforward and scalable. You will help us build resilience and execute day to day deliverables at our best.

Join us if making your mark in the financial services industry from day one is a challenge you are up for.

What you will be responsible for

As Governance Specialist you will support:

Co- Sec tasks:

  • Collation, creation and review of packs and distribution board/committee papers
  • Following up actions arising from board/committee meetings
  • Maintenance of annual agenda planners for boards and committees
  • Attending and preparing minutes from board/committee meetings
  • Sending redacted board/committee meeting packs to regulators
  • Preparing cosec MI & making updates to Collaborate site as required
  • Maintaining legal entity and committee structure charts
  • Distribution and collation of self-evaluation questionnaires for boards/committees

SMRO tasks:

  • Certification regime – carrying out and managing the process around issuing Certificates (incl. Fitness and Propriety) on an ad-hoc and annual basis;
  • Screening & rescreening – managing the process around securing completed background checks on individuals appointed to regulated roles, including liaising with Global Human Resources, Global Security Services and the outsource provider, Sterling;
  • Senior Management Regulatory Applications – organize, manage and carry out the process to ensure accurate documentation is collated and obtained in support of senior management regulatory registrations;
  • Management Information & Reporting – production of management information and reporting

What we value

These skills will help you succeed in this role

Core business requirements:

  • Proficiency in English is a must.
  • High level proficiency in Microsoft Office Suite (Outlook, Word, Excel, SharePoint, PowerPoint)
  • Understanding of Lean or other process improvement concepts.
  • Managing databases, and providing data analysis
  • Have effective communication skills
  • Have excellent organizational skills and attention to detail
  • Experience in change management.
  • Be able to proactively prioritise workload and manage own time effectively
  • Be able to work flexibly to facilitate the needs of the team
  • Be proactive and demonstrate initiative
  • Be a self-motivated and goal-oriented individual
  • Be able to work under pressure to tight timelines

Education & preferred qualifications

  • Master’s Degree in Business, Accounting, Finance, Technology or equivalent.

What we offer

  • Interesting, non-repetitive process
  • Possibility to Work From Home (subject to existing business needs)
  • Employee savings plan
  • Premium life insurance package
  • Gold medical package
  • International operating environment
  • Language classes
  • Soft skills trainings
  • Technical workshops

About State Street

What we do. State Street is one of the largest custodian banks, asset managers and asset intelligence companies in the world. From technology to product innovation, we’re making our mark on the financial services industry. For more than two centuries, we’ve been helping our clients safeguard and steward the investments of millions of people. We provide investment servicing, data & analytics, investment research & trading and investment management to institutional clients.

Work, Live and Grow. We make all efforts to create a great work environment. Our benefits packages are competitive and comprehensive. Details vary by location, but you may expect generous medical care, insurance and savings plans, among other perks. You’ll have access to flexible Work Programs to help you match your needs. And our wealth of development programs and educational support will help you reach your full potential.

Inclusion, Diversity and Social Responsibility. We truly believe our employees’ diverse backgrounds, experiences and perspectives are a powerful contributor to creating an inclusive environment where everyone can thrive and reach their maximum potential while adding value to both our organization and our clients. We warmly welcome candidates of diverse origin, background, ability, age, sexual orientation, gender identity and personality. Another fundamental value at State Street is active engagement with our communities around the world, both as a partner and a leader. You will have tools to help balance your professional and personal life, paid volunteer days, matching gift programs and access to employee networks that help you stay connected to what matters to you.

State Street is an equal opportunity and affirmative action employer.

For further information, and to apply, please visit our website via the “Apply” button below.

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