Puma - Finance - Accountant
- Recruiter
- Puma
- Location
- Blantyre, Malawi
- Salary
- Competitive salary
- Posted
- 20 May 2022
- Closes
- 18 Jun 2022
- Ref
- R-009390
- Job role
- Accountant
- Sector
- Accounting - Public practice
- Experience level
- Qualified accountant
Main Purpose:
Vendor Management
Knowledge Skills and Abilities, Key Responsibilities:
PREPARATION OF LOCAL VENDOR PAYMENTS (General)
TRADE AND FREIGHT VENDOR PAYMENTS
FOREIGN VENDOR MANAGEMENT
DOMESTIC TAXES
STOCKTAKE
AUDIT
Tax
Key Relationships
Reporting Structure
Key Relationships and Department Overview:
Internal & External Stakeholders
Vendor Management
Knowledge Skills and Abilities, Key Responsibilities:
PREPARATION OF LOCAL VENDOR PAYMENTS (General)
- Managing payables documentation ensuring invoices are duly authorised and tax elements are duly supported
- Keeping track of all payments and expenditures, including timely sending of invoices to the Shared Services for booking
- Prepare weekly vendor payment plans
- Ensure reconciliations are done or received for each account before payment
- Timely liaison with the Shared Services on loading of payment lists in OP PLUS
- Ensuring that all remittances have been sent to the service providers.
TRADE AND FREIGHT VENDOR PAYMENTS
- Ensure all documentation is timely received from the depots
- Reconciliation of key vendor accounts for payment making sure that all differences are investigated and corrected timeously.
- Checking that all invoices are accurately booked as per price structure or contract
- Reconciliation of in transit losses for recovery and timely highlighting any issues
FOREIGN VENDOR MANAGEMENT
- Maintain and timely update the foreign vendors register
- Timely communicate with Treasury of FX requirements
- Ensure timely reconciliation of foreign vendor accounts
- Ensure invoices are timely booked and submitted to the banks
- Timely communication with vendors on issues
DOMESTIC TAXES
- Preparation of WHT certificates and ensuring that all WHT credit memos have been booked in the system correctly.
- Ensuring all WHT exemption certificates, National Construction Industry Council (NCIC) certificates have been properly filed.
- Preparation of FBT monthly provisions
- Preparation of all tax remittances including PAYE, WHT, FBT, VAT and Corporate Tax as per the tax guidelines
STOCKTAKE
- Monthly Stocktake planning and coordination.
- Preparation of lubes stocktake report
- Follow through on clearing of differences
AUDIT
- Assist in providing information for statutory and internal audits in line with set timelines
- Filing of all payment documents in Archive
- Ensuring that archive is in order at all times
Tax
- Comply with all Group, Statutory and Regulatory requirements of the company, such as Financial Statements and Monthly regulatory reporting e.g. VAT, WHT, PAYE, NRT, FBT and Customs
- Liaise with tax team to ensure Tax reporting is correct.
- Ensure that all compliance requirements are submitted accurately and on time.
Key Relationships
- Country GM, Country Finance Manager, Procurement Manager, Vendors
Reporting Structure
- Financial Controller
Key Relationships and Department Overview:
Internal & External Stakeholders