Part Time Biller

Location
London, West End
Salary
£30000 - £32000 per annum
Posted
16 May 2022
Closes
23 May 2022
Ref
JN -052022-5605143
Contact
Ore Ogunlana
Contract type
Permanent
Hours
Full time
Experience level
Part qualified

The client is a global consultancy group that are based in the West End (Soho). They are looking for a Part Time Biller to join their team and help with the overall finance function. The role is 2-3 days per week and the successful candidate must have previous billing experience.

Client Details

The team is made up of 8 people and the successful Part Time Biller will report directly into the Finance Manager. The company are a global consultancy group that work with a number of clients to advise them on social and economic strategy. They are based in the West End (Soho) and are looking for someone who can work 2-3 days per week and help manage the billing.

Description

The successful Part Time Biller will:

  • Responsible for making sure that all timesheets, chargeable expenses and third party invoices for both London and Leeds offices have been input into the WAP system.
  • Running reports in SAGE 200 and transfer to the bespoke excel WIP database. Manipulate information and check for accuracy before printing each WIP report (app. 250) and distributing to Project Managers (app. 23).
  • Undertake monthly invoicing (1.5m) for both offices including action relating to billing, transfer chargeable time, write offs, Credit Notes etc...
  • Track all WIP reports and liaise with project managers if any reports are not returned.
  • Responsible for finalising each month's WIP run.
  • Inform accountant of any provisions and keep a detailed record of all provisions for yearly auditing purposes.
  • Review and manage any Aged WIP with project managers to make sure that declared revenue is accurate and correct accounting procedures are followed.
  • Update finance spreadsheets and client/project records accurately i.e. invoice table, WIP Report, Job Codes Spreadsheet and SAGE 200
  • Weekly time reporting for various clients in order to raise invoices and approval for payment, using this report to raise accurate invoices.
  • Provide management information on WIP movement and Aged WIP to Finance Director for the monthly Directors meeting.
  • Responsible for sub consultants invoices including processing.
  • Produce weekly invoicing report to Finance Director.
  • Provide fee analysis to Project Managers on an ad hoc basis.
  • Maintaining accurate records for the yearly auditing process.
  • Opening all job codes and performing credit checks for new clients.
  • Responsible for providing training on how to use the timesheets system (WAP) including ongoing support.

Profile

The successful Part Time Biller will:

  • Be happy to work 2-3 full days per week
  • Have previous experience doing "time & cost" billings
  • Have previous billings experience from a legal or professional services company (highly desirable)
  • Previous experience using Sage 200 (desirable, not essential)
  • Strong Excel skills
  • Confident
  • Good at building relationships with follow colleagues

Job Offer

  • £30,000 - £32,000 (Full time Equivalent)
  • Additional benefits
  • Bonuses (every 3 months)
  • 25 days holiday + 3 additional days at Christmas

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