Portfolio Administration Associate 1

Who we are looking for

Reporting to the team Manager, the candidate will be part of a team that is responsible for Depositary duties as required under AIFMD and UCITS V regulations.

Your Manager will assign you to particular responsibilities consistent with the needs of the business. Continuous improvement is an on-going task and varying degrees of responsibility will be assigned to you in the context of any given project or initiative. In essence, you are a self-starter, capable of working within a team that will be interpreting complex problems and recommending and driving appropriate solutions in addition to escalating any issues as they arise, ensuring that there are no surprises.

The candidate needs to have a comprehensive overview of Depositary and service providers interacting with a Fund, ensuring that issues are reviewed and tracked, where necessary escalated to your Manager.

Why this role is important to us

The team you will be joining is a part of State Street Global Services (SSGS). SSGS gives asset owners and managers access to the essential financial tools they need to deliver effective investment solutions. From core custody, accounting, fund administration and shareholder recordkeeping, to complete operations solutions and servicing for alternative assets like OTC derivatives, private equity and real estate, SSGS’ tools help our clients make better investment choices and act on growth opportunities.
Join us if making your mark in the financial services industry from day one is a challenge you are up for.

In the role of Portfolio Administration Specialist, you will be responsible for:

Job Duties and Responsibilities

• Operate as part of a team that carries out reviews of client fund activity in order to determine ownership verification requirements.
• Ensure all agreements/formal documents to evidence ownership rights are obtained from the AIFM/ManCo. and that copies of statements to perform ownership verification are received from relevant brokers.
• Demonstrate an understanding of all systems required for completing AIFMD / UCITS V ownership verification. 
• In conjunction with your Manager, escalate any anomalies detected or queries that are outstanding in accordance with the AIFMD/UCITS V escalation process.
• Contribution to monthly and board reporting review activities
• Contribute new ideas / procedures to further streamline the operational processes.
• Resolution of internal queries.
• Work with your Manager to field Client queries to ensure the highest level of service.
• Build strong working relationships with the your team, Clients and contacts across the business.
• Identify any risks within the ongoing verification and ensure that these are addressed.

To be successful in this role, your experience should include:

Knowledge & Skills Required

Professional Agility

• Be adaptable, responsive to change and intellectually curious, while rigorous in pursuit of client solutions

Quality & Risk Management

• Drive high quality outputs and ensure that organizational risks are managed through embedding effective controls

Exception Processing & Resolution

• Engage in exception resolution process, pro-actively resolve enquiries and exceptions on a case-by case basis by working with functional teams and State Street colleagues

Process Workflow

• Build and manage the flow of information and data to ensure an accurate output with limited issues and exceptions

Data & Analysis

• Develop and maintain scorecards and metrics.
  
• Collect, analyze, package and communicate data at various levels for use by stakeholders

Individual Responsibilities

• Build expertise in functional and technical knowledge across multiple disciplines attending training as required
• Complete accurate processing of system information to meet internal standards (SOPS, Job Aids etc.)
• Collaborate with others to drive success of team
• Raise ideas to manager to support operational improvements
• Respond in a timely manner to queries such as clients/internal departments
• Identify and report all risk and compliance issues, breaches and suspicious activities
• Act in accordance with Risk Excellence as part of our Way Ahead foundation .

Qualifications

Related Third Level Qualification e.g. Certificate, Diploma, Degree,

Other

Work experience in the financial sector or exposure to depositary/custody is a requirement.

About State Street

What we do. State Street is one of the largest custodian banks, asset managers and asset intelligence companies in the world. From technology to product innovation we’re making our mark on the financial services industry. For more than two centuries, we’ve been helping our clients safeguard and steward the investments of millions of people. We provide investment servicing, data & analytics, investment research & trading and investment management to institutional clients.

Work, Live and Grow. We make all efforts to create a great work environment. Our benefits packages are competitive and comprehensive. Details vary in locations, but you may expect generous medical care, insurance and savings plans among other perks. You’ll have access to flexible Work Program to help you match your needs. And our wealth of development programs and educational support will help you reach your full potential.

Inclusion, Diversity and Social Responsibility. We truly believe our employees’ diverse backgrounds, experiences and perspective are a powerful contributor to creating an inclusive environment where everyone can thrive and reach their maximum potential while adding value to both our organization and our clients. We warmly welcome the candidates of diverse origin, background, ability, age, sexual orientation, gender identity and personality. Another fundamental value at State Street is active engagement with our communities around the world, both as a partner and a leader. You will have tools to help balance your professional and personal life, paid volunteer days, matching gift program and access to employee networks that help you stay connected to what matters to you.

State Street is an equal opportunity and affirmative action employer.

For further information, and to apply, please visit our website via the “Apply” button below.